Fleet Scheduling Coordinator – Full Time

Tourism Holdings Pty; Australia; On-site; AUD 60,000 - 75,000; Full time

Job summary

thl is seeking a detail-driven Fleet Scheduling Coordinator to support our national fleet operations on a full-time basis. In this role, you’ll coordinate vehicle movements across Australia, organise relocation drivers, and ensure RVs are in the right place at the right time to support bookings and branch operations.

If you're highly organised and thrive in a fast-paced environment, we'd love to hear from you.

Qualifications

• Open driver’s licence is required and essential for scheduling activities.
• Strong communication and organisational skills demonstrated in day-to-day tasks.
• Proficiency with MS Excel, Word and Outlook for reporting and tracking.

Responsibilities

• Coordinate vehicle movements across Australia and position vehicles using data.
• Load relocations into Motek and coordinate relocation drivers and transport.
• Admin tasks: process invoices, reconcile logs, and maintain scheduling records.
• Support branches with scheduling queries and update Motek data accuracy.
• Manage no-shows, communicate booking impacts, and escalate issues as needed.

Skills

Driver's licence

Communication skills

Organisational skills

Microsoft Excel

Microsoft Word

Microsoft Outlook

Flexible hours

Attention to detail

Problem-solving

Education

Logistics qualifications

Business qualifications

Tools

Motek

D365

Job description

We’re looking for a detail‑driven Fleet Scheduling Coordinator to support our national fleet operations on a full‑time basis. In this role, you’ll coordinate vehicle movements across Australia, organise relocation drivers, and ensure our RVs are in the right place at the right time to support bookings and branch operations.

If you're highly organised, enjoy solving problems, and thrive in a fast-paced environment, we'd love to hear from you.

What You’ll Do

Scheduling

• Coordinate vehicle movements across Australia
• Position vehicles strategically using data and operational insights
• Identify and load vehicle relocations into Motek
• Promote relocation opportunities to reservations and sales teams
• Assist with upgrade and downgrade decisions
• Arrange transport, drivers, ferries, accommodation and flights

Asset & Maintenance Support

• Track delivery updates and maintain scheduling accuracy
• Update vehicle availability and lifecycle changes
• Follow up workflows and accelerate where required
• Support relocations, geofencing, stocktakes and daily scheduling activities

Administration

• Process invoices in D365
• Reconcile fuel cards
• Action driver payments
• Maintain special request logs
• Complete reporting and administrative tasks as required

Customer & Branch Support

• Assist branches with scheduling and vehicle availability queries
• Maintain accurate data within Motek
• Support walk‑up bookings where possible
• Communicate booking impacts to reservations teams
• Manage no-shows and elevate incidents appropriately

What You’ll Bring

Essential

• Current open driver's licence
• Strong communication and organisational skills
• Confidence using Microsoft Excel, Word and Outlook
• Ability to work flexible hours, including some weekends and public holidays
• Strong attention to detail and problem-solving ability

Desirable

• Logistics, transport or business qualifications
• Experience in fleet, rental, tourism or logistics environments
• Knowledge of Motek and/or D365

What We Offer

• Flexible casual employment with varied shifts
• Free product trials, including motorhome holidays
• Ongoing training and support
• Friendly, supportive and inclusive team culture
• Uniform provided
• Onsite parking
• Opportunity to gain experience in national fleet operations
• Potential for additional hours during peak periods

About Us

We are thl, the world’s largest commercial RV rental operator, following our merger with Apollo Tourism & Leisure in 2022. For more than 35 years, we’ve been building, renting and selling RVs across Australia, New Zealand, the USA, Canada, the UK and Europe.

We’re passionate about creating unforgettable travel experiences and welcome people from all backgrounds to join our journey.