Fleet Scheduling Coordinator – Casual

Apollo Motorhome Holidays; Brisbane; On-site; AUD 60,000 - 75,000; Part time

Benefits offered by this job

Flexible casual employment with varied

Ongoing training

Friendly, supportive team

Uniform provided

Onsite parking

National fleet exposure

Job summary

Apollo Motorhome Holidays is seeking a detail-oriented Fleet Scheduling Coordinator on a casual basis to help move the RV fleet across Australia and support branch operations.

You’ll coordinate relocations, drivers, and related logistics, using data and systems to place vehicles where needed. The role requires strong organisation, problem solving, and flexibility to work weekends and holidays.

Qualifications

• Strong communication and organisational skills.
• Ability to adapt to a fast-paced environment.
• Experience in logistics, fleet, or tourism sectors is preferred.

Responsibilities

• Coordinate vehicle movements across Australia.
• Load relocations into Motek and coordinate with reservations and branches.
• Process invoices in D365 and maintain data in Motek.
• Support walk-up bookings and communicate impacts to teams.

Skills

Strong communication

Organisational skills

Flexibility

Education

Logistics/transport or business qualifications

Tools

Motek

D365

Excel

Word

Outlook

Job description

We're looking for a detail-oriented Fleet Scheduling Coordinator to join our national fleet operations team on a casual basis. In this role, you'll help coordinate vehicle movements across Australia, organise relocation drivers, and ensure our RV fleet is in the right place at the right time to support customer bookings and branch operations.

If you're highly organised, enjoy solving problems, and thrive in a fast-paced environment, we'd love to hear from you.

What You’ll Do

Scheduling

• Coordinate vehicle movements across Australia
• Position vehicles strategically using data and operational insights
• Identify and load vehicle relocations into Motek
• Promote relocation opportunities to reservations and sales teams
• Assist with upgrade and downgrade decisions
• Arrange transport, drivers, ferries, accommodation and flights

Asset & Maintenance Support

• Track delivery updates and maintain scheduling accuracy
• Update vehicle availability and lifecycle changes
• Follow up workflows and elevate where required
• Support relocations, geofencing, stocktakes and daily scheduling activities

Administration

• Process invoices in D365
• Maintain special request logs
• Complete reporting and administrative tasks as required
• Assist branches with scheduling and vehicle availability queries
• Maintain accurate data within Motek
• Support walk-up bookings where possible
• Communicate booking impacts to reservations teams
• Manage no-shows and elevate incidents appropriately

What You’ll Bring

• Strong communication and organisational skills
• Confidence using Microsoft Excel, Word and Outlook
• Ability to work flexible hours, including some weekends and public holidays
• Strong attention to detail and problem-solving ability
• Logistics, transport or business qualifications
• Experience in fleet, rental, tourism or logistics environments
• Knowledge of Motek and/or D365

What We Offer

• Flexible casual employment with varied shifts
• Ongoing training and support
• Friendly, supportive and inclusive team culture
• Uniform provided
• Onsite parking
• Opportunity to gain experience in national fleet operations

About Us

We are thl, the world’s largest commercial RV rental operator, following our merger with Apollo Tourism & Leisure in 2022. For more than 35 years, we’ve been building, renting and selling RVs across Australia, New Zealand, the USA, Canada, the UK and Europe.

We’re passionate about creating unforgettable travel experiences and welcome people from all backgrounds to join our journey.

We embrace diversity and are committed to being an equal-opportunity employer. Applicants must have the right to work in Australia.