Fleet Scheduling Coordinator – Casual

Tourism Holdings Pty; Australia; On-site; AUD 45,000 - 65,000; Part time

Benefits offered by this job

Flexible shifts

Training and support

Team culture

Uniform provided

Onsite parking

Opportunity to gain national fleet ops

Job summary

Tourism Holdings Pty is seeking a detail-oriented Fleet Scheduling Coordinator on a casual basis to support our national operations across Australia. You will coordinate vehicle movements, manage relocations and ensure RV fleet readiness to meet bookings and branch needs.

The role requires strong organisation, problem-solving, and ability to work flexible hours, including weekends/public holidays. Experience with Motek and D365 is advantageous.

Qualifications

• Open driver’s licence is required.
• Excellent communication and organisational skills are essential.
• Proficient with MS Excel, Word and Outlook.

Responsibilities

• Coordinate vehicle movements across Australia.
• Position vehicles using data and insights.
• Load vehicle relocations into Motek.
• Promote relocation opportunities to reservations and sales teams.
• Assist with upgrade/downgrade decisions.
• Arrange transport, drivers, ferries, accommodation and flights.
• Track delivery updates and maintain scheduling accuracy.
• Update vehicle availability and lifecycle changes.
• Follow up workflows and escalate when needed.
• Support relocations, geofencing, stocktakes and daily scheduling tasks.
• Process invoices in D365 and reconcile fuel cards.
• Action driver payments and maintain logs.
• Complete reporting and administrative tasks.

Skills

Open driver's licence

Strong communication

Organisational skills

MS Office (Excel/Word/Outlook)

Flexible hours

Problem solving

Education

Logistics qualifications

Tools

Motek

D365

Job description

We're looking for a detail-oriented Fleet Scheduling Coordinator to join our national fleet operations team on a casual basis. In this role, you'll help coordinate vehicle movements across Australia, organise relocation drivers, and ensure our RV fleet is in the right place at the right time to support customer bookings and branch operations.

If you're highly organised, enjoy solving problems, and thrive in a fast-paced environment, we'd love to hear from you.

What You'll Do

Scheduling

• Coordinate vehicle movements across Australia

• Position vehicles strategically using data and operational insights

• Identify and load vehicle relocations into Motek

• Promote relocation opportunities to reservations and sales teams

• Assist with upgrade and downgrade decisions

• Arrange transport, drivers, ferries, accommodation and flights

Asset & Maintenance Support

• Track delivery updates and maintain scheduling accuracy

• Update vehicle availability and lifecycle changes

• Follow up workflows and escalat(e) where required

• Support relocations, geofencing, stocktakes and daily scheduling activities

Administration

• Process invoices in D365

• Reconcile fuel cards

• Action driver payments

• Maintain special request logs

• Complete reporting and administrative tasks as required

Customer & Branch Support

• Assist branches with scheduling and vehicle availability queries

• Maintain accurate data within Motek

• Support walk-up bookings where possible

• Communicate booking impacts to reservations teams

• Manage no-shows and escalat(e) incidents appropriately

What You'll Bring

Essential

• Current open driver's licence

• Strong communication and organisational skills

• Confidence using Microsoft Excel, Word and Outlook

• Ability to work flexible hours, including some weekends and public holidays

• Strong attention to detail and problem-solving ability

Desirable

• Logistics, transport or business qualifications

• Experience in fleet, rental, tourism or logistics environments

• Knowledge of Motek and/or D365

What We Offer

• Flexible casual employment with varied shifts

• Ongoing training and support

• Friendly, supportive and inclusive team culture

• Uniform provided

• Onsite parking

• Opportunity to gain experience in national fleet operations

• Potential for additional hours during peak periods

About Us

We are thl, the world’s largest commercial RV rental operator, following our merger with Apollo Tourism & Leisure in 2022. For more than 35 years, we’ve been building, renting and selling RVs across Australia, New Zealand, the USA, Canada, the UK and Europe.

We’re passionate about creating unforgettable travel experiences and welcome people from all backgrounds to join our journey.