Fleet Scheduling Coordinator – Full Time

Apollo Motorhome Holidays; City of Brisbane; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible casual employment

Free product trials

Ongoing training and support

Friendly, supportive team culture

Uniform provided

Onsite parking

National fleet operations exposure

Job summary

Apollo Motorhome Holidays is seeking a Fleet Scheduling Coordinator to support national fleet operations. You’ll coordinate vehicle movements, organise relocation drivers and ensure RVs are in the right place to back bookings and branch activity.

The role requires strong organisational skills, problem-solving ability and comfort with data-driven decisions. It offers flexible casual employment with varied shifts and training support.

Qualifications

• Strong communication and organisational skills required.
• Knowledge of Motek and/or D365 is beneficial.
• Experience in logistics, transport or related industries.

Responsibilities

• Coordinate vehicle movements across Australia.
• Position vehicles using data and insights.
• Load relocations into Motek and coordinate transports.
• Support branches with scheduling and vehicle availability.
• Communicate booking impacts to reservations teams.

Skills

Strong communication

Organisational skills

Problem solving

Education

Logistics/transport/business qualifications

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Motek

D365

Job description

Fleet Scheduling Coordinator – Full Time

We’re looking for a detail‑driven Fleet Scheduling Coordinator to support our national fleet operations on a full‑time basis. In this role, you’ll coordinate vehicle movements across Australia, organise relocation drivers, and ensure our RVs are in the right place at the right time to support bookings and branch operations.

If you're highly organised, enjoy solving problems, and thrive in a fast-paced environment, we'd love to hear from you.

What You’ll Do

Scheduling

• Coordinate vehicle movements across Australia
• Position vehicles strategically using data and operational insights
• Identify and load vehicle relocations into Motek
• Promote relocation opportunities to reservations and sales teams
• Assist with upgrade and downgrade decisions
• Arrange transport, drivers, ferries, accommodation and flights

Asset & Maintenance Support

• Track delivery updates and maintain scheduling accuracy
• Update vehicle availability and lifecycle changes
• Follow up workflows and esc…
• Support relocations, geofencing, stocktakes and daily scheduling activities

Administration

• Process invoices in D365
• Maintain special request logs
• Complete reporting and administrative tasks as required
• Assist branches with scheduling and vehicle availability queries
• Maintain accurate data within Motek
• Support walk-up bookings where possible
• Communicate booking impacts to reservations teams
• Manage no-shows and esc…appropriate

What You’ll Bring

• Strong communication and organisational skills
• Confidence using Microsoft Excel, Word and Outlook
• Ability to work flexible hours, including some weekends and public holidays
• Strong attention to detail and problem-solving ability
• Logistics, transport or business qualifications
• Experience in fleet, rental, tourism or logistics environments
• Knowledge of Motek and/or D365

What We Offer

• Flexible casual employment with varied shifts
• Free product trials, including motorhome holidays
• Ongoing training and support
• Friendly, supportive and inclusive team culture
• Uniform provided
• Onsite parking
• Opportunity to gain experience in national fleet operations

About Us

We are thl, the world’s largest commercial RV rental operator, following our merger with Apollo Tourism & Leisure in 2022. For more than 35 years, we’ve been building, renting and selling RVs across Australia, New Zealand, the USA, Canada, the UK and Europe.

We’re passionate about creating unforgettable travel experiences and welcome people from all backgrounds to join our journey.

We embrace diversity and are committed to being an equal-opportunity employer. Applicants must have the right to work in Australia.