Fleet Scheduling Coordinator – Full Time

Tourism Holdings Pty; City of Brisbane; On-site; AUD 60,000 - 85,000; Full time

Benefits offered by this job

Flexible shifts

Free product trials

Ongoing training

Onsite parking

Supportive team culture

Job summary

thl, the world’s largest commercial RV rental operator, is seeking a Fleet Scheduling Coordinator to manage nationwide vehicle movements and coordinate relocations across Australia. You’ll work closely with branches, reservations and sales teams to keep RVs in the right place at the right time.

Ideal candidates are highly organised, enjoy problem solving, and can handle a fast-paced environment. This role offers flexible casual shifts and onsite facilities, with opportunities to grow in national

Qualifications

• Current open driver's licence.
• Strong communication and organisational skills.
• Confidence using Microsoft Excel, Word and Outlook.
• Ability to work flexible hours, including some weekends and public holidays.
• Knowledge of Motek and/or D365.

Responsibilities

• Coordinate vehicle movements across Australia.
• Position vehicles strategically using data and operational insights.
• Identify and load vehicle relocations into Motek.
• Promote relocation opportunities to reservations and sales teams.
• Assist with upgrade and downgrade decisions.
• Arrange transport, drivers, ferries, accommodation and flights.
• Track delivery updates and maintain scheduling accuracy.
• Update vehicle availability and lifecycle changes.
• Follow up workflows and escalates where required.
• Support relocations, geofencing, stocktakes and daily scheduling activities.
• Process invoices in D365.
• Reconcile fuel cards.
• Action driver payments.
• Maintain special request logs.
• Complete reporting and administrative tasks as required.

Skills

Driver's licence

Communication

Organisational skills

Microsoft Excel

Microsoft Word

Outlook

Problem solving

Education

Logistics / transport qualifications

Tools

Motek

D365

Job description

We’re looking for a detail‑driven Fleet Scheduling Coordinator to support our national fleet operations on a full‑time basis. In this role, you’ll coordinate vehicle movements across Australia, organise relocation drivers, and ensure our RVs are in the right place at the right time to support bookings and branch operations.

If you're highly organised, enjoy solving problems, and thrive in a fast-paced environment, we'd love to hear from you.

What You’ll Do

Scheduling

• Coordinate vehicle movements across Australia
• Position vehicles strategically using data and operational insights
• Identify and load vehicle relocations into Motek
• Promote relocation opportunities to reservations and sales teams
• Assist with upgrade and downgrade decisions
• Arrange transport, drivers, ferries, accommodation and flights

Asset & Maintenance Support

• Track delivery updates and maintain scheduling accuracy
• Update vehicle availability and lifecycle changes
• Follow up workflows and escalates where required
• Support relocations, geofencing, stocktakes and daily scheduling activities

Administration

• Process invoices in D365
• Reconcile fuel cards
• Action driver payments
• Maintain special request logs
• Complete reporting and administrative tasks as required

Customer & Branch Support

• Assist branches with scheduling and vehicle availability queries
• Maintain accurate data within Motek
• Support walk-up bookings where possible
• Communicate booking impacts to reservations teams
• Manage no-shows and escalates incidents appropriately

What You’ll Bring

Essential

• Current open driver's licence
• Strong communication and organisational skills
• Confidence using Microsoft Excel, Word and Outlook
• Ability to work flexible hours, including some weekends and public holidays
• Strong attention to detail and problem-solving ability

Desirable

• Logistics, transport or business qualifications
• Experience in fleet, rental, tourism or logistics environments
• Knowledge of Motek and/or D365

What We Offer

• Flexible casual employment with varied shifts
• Free product trials, including motorhome holidays
• Ongoing training and support
• Friendly, supportive and inclusive team culture
• Uniform provided
• Onsite parking
• Opportunity to gain experience in national fleet operations
• Potential for additional hours during peak periods

About Us

We are thl, the world’s largest commercial RV rental operator, following our merger with Apollo Tourism & Leisure in 2022. For more than 35 years, we’ve been