Finance And Office Manager

Property Providers; Sydney; On-site; AUD 48,000 - 56,000; Part time

Job summary

Property Providers is a Sydney-based, client-focused property management team delivering executive leasing, short-term stays and luxury rentals. We seek an organised finance/office manager for a permanent part-time role (20–25 hours per week) to oversee trust accounting and office operations.

You will manage reconciliations, reporting, owner statements and liaise with managers to ensure seamless financial processes. Experience in real estate or hospitality offices is ideal.

Qualifications

• You are an all-rounder with service and operations focus.
• Strong time management and written/verbal communication skills.
• Proactive with a can-do attitude and ability to think on your feet.
• Experience in real estate office or hospitality office management is ideal.
• Negotiation and influencing skills are essential.

Responsibilities

• Lead regular trust account reconciliation (accounts, receivable/payable).
• Minimise rental arrears per procedures and advise tenants on obligations.
• Prepare and deliver monthly trust account reporting and owner statements.
• Coordinate with property managers to ensure smooth financial operations.
• Assist in payroll, annual leave, incentives, and policy compliance.

Skills

All-rounder

Time management

Negotiation

Communication

Proactive

Tools

RMS

PropertyMe

Xero

Job description

Have an undying thirst for numbers and for solving problems?

Then this job is for you!

The Company

“Helping People Live Better”is our core purpose, and we are driven by our belief that all long‑term partnerships have a strong foundation of mutual respect, risk, investment and reward.Property Providers is Sydney’s most flexible residential rental agency offering long‑term executive leasing, short‑term extended accommodation and super‑luxury holiday rentals. We are a new breed of property management team and have an unrivalled range of products and services. We are shaking things up. After listening to investors we have created a range of services that people want and respect. Our team is growing and we a need proactive, positive and polished professional that is service‑centric with a high level of attention to detail within our short‑term executive and luxury holiday rental portfolio in the Lower North Shore and Northern Beaches.

The Role

(Permanent Part Time – Est 20-25hrs P/W)

Finance/Bookkeeping:

• Leading regular trust account reconciliation (accounts, receivable and payable).
• Minimising rental arrears collection in accordance with our company procedures. This may involve notifying tenants, either by phone or in writing, of the deficiencies in their rental payments and advising them of various legal obligations in this regard.
• Preparation and delivering monthly reporting, management and balancing of trust accounts.
• Arranging the prompt preparation and distribution of monthly owner statements and answering owner questions/concerns.
• Liaising with internal stakeholders (property managers) to make sure that the financial element of property management is running smoothly.
• Managing general accounts (accounts payable/receivable) as requested or required.
• Fulfilling trust accounting audits at a minimum once a year or as requested by regulators.
• Identifying and harnessing new unbudgeted sources of revenue as well as implementing cost improvements.
• Driving adoption of tenant direct debits.
• Effectively communicating with all levels of internal and external stakeholders.
• Providing a premium service experience towards existing and prospective clients or owners, tenants or guests, suppliers and partners.

Office Management:

• Assuming responsibility for the smooth running of all office administration and providing support to the principal.
• Managing and monitoring payroll,annual leave, incentives and company policies.
• Proactively identifying, providing recommendations and delivering performance improvement projects/initiatives.
• Drafting policies, procedures and processes and championing compliance and adherence.
• Being hands‑on and an office‑all‑rounder who is proactive in assisting in resolving issues.
• https://www.youtube.com/watch?v=HKafhT0mGh4

A little about you

• You are proactive with a positive “can do” attitude that learns new things quickly.
• You have high attention to detail and embrace technology.
• You are an “all-rounder,” and are both service and operation‑focused.
• You’re versatile and have excellent time management skills.
• Strong written and verbal communication skills with a natural ability to positively influence.
• Positive and proactive attitude and ability to think on your feet.
• You foresee issues before they escape and ability to make mid‑course corrections.
• Focused on the big picture while being calm under pressure.
• You are respectful and naturally, want to“Help People Live Better.”
• Real Estate office or hospitality office management experience is ideal.
• Strong negotiation and influencing skills.

Essential Skills…

• Advanced understanding of RMS, PropertyMe and Xero.
• You are an “all-rounder” and both service and operation‑focused.
• You’re versatile and have excellent time management skills.
• Strong written and verbal communication skills with a natural ability to positively influence.
• Positive and proactive attitude and ability to think on your feet.
• You foresee issues before they escape and ability to make mid‑course corrections.
• Focused on the big picture while being calm under pressure.
• You are respectful and naturally want to“Help People Live Better.”
• Real Estate office or hospitality office management experience is ideal.
• Strong negotiation and influencing skills.

What do we stand for?

Property Providers are in the business of “helping people live better.” Our core values are Passion, Performance and Profit For All by creating win‑win and long‑term partnerships with the foundation of mutual respect, mutual reward, mutual risk and mutual investment. We value high performers and remunerate talent with outstanding financial and non‑financial benefits.