Facilities & Operations Coordinator

Jones Lang LaSalle Incorporated; Perth; On-site; AUD 52,000 - 76,000; Full time

Benefits offered by this job

Maternity leave (18 weeks)?

Private health insurance discounts

Employee assistance program

Volunteer time off

EV car novated lease

Social club

Job summary

Jones Lang LaSalle Incorporated is seeking a Facilities Support Coordinator to ensure seamless day-to-day operations across managed facilities. You will coordinate office relocations, visitor management, and billing administration while collaborating with suppliers and internal teams to exceed KPIs and maintain safe, compliant workplaces.

This role focuses on end-to-end office moves, security and access management, supplier invoice verification, and ongoing maintenance coordination in a dynamic

Qualifications

• Minimum one year of experience in administration or facilities support roles.
• Strong customer service orientation with a proactive and professional approach to problem-solving.
• Excellent interpersonal and communication skills with ability to present a friendly, professional corporate image.
• Competency in Microsoft Office products including Word, Excel, and Outlook.
• Demonstrated ability to prioritise workload and manage multiple projects efficiently in a fast-paced environment.
• Self-motivated and confident with ability to work independently while contributing to team objectives.
• Flexibility and adaptability to respond to rapidly changing situations and requirements.
• Experience working in corporate facilities management or business support services environments (preferred).
• Understanding of workplace health and safety regulations and compliance requirements (preferred).
• Familiarity with workorder management and compliance software systems (preferred).

Responsibilities

• Coordinate the end-to-end office move process for relocations and new employees, including physical moves, phone transfers, equipment setup.
• Maintain accurate databases to track all movements.
• Manage visitor access and security procedures by escorting visitors, issuing security passes, registering arrivals, providing area inductions, and maintaining lost and found repositories.
• Oversee billing and financial administration by verifying supplier invoices against delivered services, processing receipts, resolving discrepancies.
• Conduct regular floor walks to identify maintenance needs, coordinate quotes for repairs, and ensure premises remain in excellent condition.
• Monitor and maintain inventory levels for stationery and supplies, balancing cost efficiency with availability.
• Ensure workplace compliance and safety by managing contractor permits, reporting security incidents, performing minor repairs and maintenance, and adhering to OH&S legislation.
• Administer security card access requests, locker assignments, and communal space management.

Skills

Administration

Customer service

Interpersonal communication

Microsoft Office

Problem solving

Multitasking

Independent work

Team player

Tools

Workorder management software

Compliance software

Job description

Jones Lang LaSalle Incorporated is seeking a Facilities Support Coordinator to ensure seamless day-to-day operations across managed facilities. You will coordinate office relocations, visitor management, and billing administration while collaborating with suppliers and internal teams to exceed KPIs and maintain safe, compliant workplaces.

This role focuses on end-to-end office moves, security and access management, supplier invoice verification, and ongoing maintenance coordination in a dynamic