Facilities & Office Operations Clerk (Sydney)

Gadens Lawyers; Sydney; On-site; AUD 60,000 - 85,000; Full time

Benefits offered by this job

Parental leave (30 weeks)

Hybrid working

Annual leave up to 3 weeks and Gadens’

Gadens day

Job summary

Gadens is seeking a proactive Facilities Clerk to join our Sydney office on a permanent basis. This full-time role runs Monday to Friday, 8:30am to 6:00pm, supporting the professional running of office operations and facilities.

The role covers mail management, couriers, maintenance requests, stock control, room setups for events, and reception support while coordinating with the Operations team to ensure a smooth, compliant and welcoming workplace.

Qualifications

• Excellent customer service and interpersonal skills.
• Good time management and organisational skills.
• Excellent communication skills.
• Proactive approach and problem-solving ability.
• Positive, can-do attitude.
• Punctuality and reliability.

Responsibilities

• Sort, distribute and send all incoming and outgoing mail.
• Attend to hand deliveries within the Sydney CBD.
• Court filing and arrange couriers.
• Organise maintenance requests and repairs for premises and equipment, liaise with contractors and coordinate resolutions.
• Maintain stock levels and presentation of kitchen and common areas, including regular cleaning of appliances.
• Assist with desk moves, new starter set-ups and events room setups.
• Report maintenance issues to building management and coordinate resolutions with Operations.
• Ensure timely payment of invoices with assistance from Operations team.
• Support health and safety practices in conjunction with building management.

Skills

Customer service

Time management

Communication

Proactive mindset

Positive attitude

Punctuality

Job description

Gadens is seeking a proactive Facilities Clerk to join our Sydney office on a permanent basis. This full-time role runs Monday to Friday, 8:30am to 6:00pm, supporting the professional running of office operations and facilities.

The role covers mail management, couriers, maintenance requests, stock control, room setups for events, and reception support while coordinating with the Operations team to ensure a smooth, compliant and welcoming workplace.