Dynamic Office & Facilities Assistant | Flexible Hours

Systra; City of Brisbane; On-site; AUD 52,000 - 70,000; Full time

Job summary

BG&E, part of the SYSTRA Group, invites an energetic Office Assistant to join our Brisbane team, working closely with the Office Manager to manage day-to-day operations across Queensland offices (Brisbane, Gold Coast, Sunshine Coast). This high-visibility role balances hands-on facilities coordination with executive and team support.

You will coordinate facilities tasks, support diary and events, and help maintain a welcoming environment for visitors and staff, with 2+ years in office

Qualifications

• 2+ years of experience in an office administration, facilities coordination, or team assistant role (engineering, construction, or professional services experience is advantageous).
• Excellent interpersonal, written, and verbal communication with a customer-service mindset.
• Strong time-management skills with the ability to prioritise in a fast-paced environment.
• Proactive, resourceful, and comfortable managing escalation paths when needed.
• Proficient in Microsoft Office 365 (Outlook, Teams, Word, Excel, PowerPoint).

Responsibilities

• Manage day-to-day facilities tasks, coordinate contractors and maintenance services, and ensure kitchen, amenities, and office supplies are fully stocked.
• Lead office setups, workstation assignments, access card issuance, and office inductions for new team members.
• Serve as the primary point of contact for day-to-day staff queries in Brisbane and provide operational support across our Gold Coast and Sunshine Coast offices.
• Maintain a welcoming, organised, and professional office environment for visitors, clients, and staff.
• Assist with diary and executive coordination, leadership meeting preparation, and action tracking for key stakeholders (including David).
• Support the planning and execution of major client, corporate, and internal team events, alongside regional QLD communications.
• Help arrange executive travel itineraries and support client/stakeholder coordination as required.

Skills

Interpersonal communication

Written and verbal communication

Customer service mindset

Time management

Prioritisation

Tools

Microsoft Office 365

Job description

BG&E, part of the SYSTRA Group, invites an energetic Office Assistant to join our Brisbane team, working closely with the Office Manager to manage day-to-day operations across Queensland offices (Brisbane, Gold Coast, Sunshine Coast). This high-visibility role balances hands-on facilities coordination with executive and team support.

You will coordinate facilities tasks, support diary and events, and help maintain a welcoming environment for visitors and staff, with 2+ years in office