Facilities Coordinator — Global Ops & Vendor Liaison

CBRE; City of Melbourne; On-site; AUD 60,000 - 75,000; Full time

Job summary

CBRE Facilities Coordinator in Melbourne is seeking a detail‑oriented candidate to support day‑to‑day facility operations, coordinate tasks with clients, landlords, vendors and contractors, and handle work orders from submission to completion.

You will follow defined procedures, maintain records in MS Office, and communicate clearly with stakeholders while supporting property managers on repairs, maintenance, and capital projects. This role requires a brief qualification and a proactive mindset.

Qualifications

• High School Diploma or GED required.
• Ability to follow basic work routines and standards in applying work.
• Clear communication to exchange straightforward information.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills for simple calculations.

Responsibilities

• Collaborate with landlords, tenants, and service providers to ensure adherence to procedures and reporting formats.
• Acknowledge client inquiries and manage work orders.
• Collect information to track performance and progress of tasks.
• File work orders, proposals, and department documents submitted by vendors.
• Monitor activities outside the building, including waste disposal and recycling.
• Follow instructions and ask clarifying questions when needed.
• Respond to inquiries or complaints from clients and colleagues.
• Apply existing procedures to solve straightforward problems under supervision.

Skills

Communication skills

Organizational skills

Basic math skills

Following procedures

Curious mindset

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

CBRE Facilities Coordinator in Melbourne is seeking a detail‑oriented candidate to support day‑to‑day facility operations, coordinate tasks with clients, landlords, vendors and contractors, and handle work orders from submission to completion.

You will follow defined procedures, maintain records in MS Office, and communicate clearly with stakeholders while supporting property managers on repairs, maintenance, and capital projects. This role requires a brief qualification and a proactive mindset.