Facilities Contract Support & Vendor Liaison

CBRE; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Charity leave (2 days)

Job security

Training and development

Career pathways across Facilities

Job summary

CBRE Global Workplace Solutions (GWS) in Melbourne is seeking a facilities administrator to manage reactive and preventive work orders for healthcare clients. You will handle calls and emails, raise POs, process invoices, and monitor spend while coordinating vendors and maintaining QHSE records.

The role offers ongoing training and support, with career pathways across CBRE's facilities business and a focus on client service and efficiency.

Qualifications

• Higher educational qualifications or degree.
• 2 years’ experience in a similar role.
• Excellent PC based skills with Word/Excel/Outlook at intermediate to advanced level.

Responsibilities

• Being the first point of contact for raising and managing reactive and preventive work orders.
• Processing calls and emails and monitor complaints/escalations.
• Raise purchase/service orders and process invoices.
• Be system champion - CMMS, FMS and Finance Systems.
• Monitor spend on the account and review revenue & margin streams.
• Vendor management by tracking vendor works and coordination.
• Prepare customer reports and dashboards.
• Ensure QHSE documentation is well maintained on CBRE systems.

Skills

PC skills (Word/Excel/Outlook)

Time management

Customer service

Verbal & written communication

Education

Bachelor's degree or higher

Job description

CBRE Global Workplace Solutions (GWS) in Melbourne is seeking a facilities administrator to manage reactive and preventive work orders for healthcare clients. You will handle calls and emails, raise POs, process invoices, and monitor spend while coordinating vendors and maintaining QHSE records.

The role offers ongoing training and support, with career pathways across CBRE's facilities business and a focus on client service and efficiency.