Facilities Admin & Operations Coordinator (VPS4)

Court Services Victoria; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Court Services Victoria is seeking a Facilities Administration Coordinator (VPS4) on a 10-month secondment to join the Property Services team within Infrastructure Services in Melbourne. The role provides operational and administrative support across owned and leased facilities.

Key duties include managing the Facilities Help Desk, coordinating maintenance, liaising with judiciary and contractors, and supporting procurement, contracts and financial processes.

Qualifications

• Organised and proactive with strong planning and prioritisation skills.
• Excellent written and verbal communication abilities.
• Customer-focused with attention to detail.
• Ability to manage competing priorities in a busy environment.

Responsibilities

• Managing day-to-day Facilities Help Desk requests and enquiries.
• Supporting Facilities Managers with planned, reactive and emergency maintenance.
• Liaising with judiciary, court staff, contractors and service providers.
• Supporting procurement, purchase orders, contracts and invoice processing.
• Maintaining facilities, compliance and asset records.
• Monitoring facilities expenditure and supporting financial processes.
• Assisting with contractor and security requirements.
• Coordinating facilities requests and incidents at 181 William Street.
• Providing secretariat support for meetings and committees.
• Preparing reports and undertaking other facilities-related duties as required.

Job description

Court Services Victoria is seeking a Facilities Administration Coordinator (VPS4) on a 10-month secondment to join the Property Services team within Infrastructure Services in Melbourne. The role provides operational and administrative support across owned and leased facilities.

Key duties include managing the Facilities Help Desk, coordinating maintenance, liaising with judiciary and contractors, and supporting procurement, contracts and financial processes.