Facilities Administration Coordinator

Court Services Victoria; Melbourne; In loco; AUD 70.000 - 90.000; Tempo pieno

Descrizione del lavoro

Court Services Victoria is seeking a Facilities Administration Coordinator (VPS4) on a 10-month secondment to join the Property Services team within Infrastructure Services in Melbourne. The role provides operational and administrative support across owned and leased facilities.

Key duties include managing the Facilities Help Desk, coordinating maintenance, liaising with judiciary and contractors, and supporting procurement, contracts and financial processes.

Competenze

• Organised and proactive with strong planning and prioritisation skills.
• Excellent written and verbal communication abilities.
• Customer-focused with attention to detail.
• Ability to manage competing priorities in a busy environment.

Mansioni

• Managing day-to-day Facilities Help Desk requests and enquiries.
• Supporting Facilities Managers with planned, reactive and emergency maintenance.
• Liaising with judiciary, court staff, contractors and service providers.
• Supporting procurement, purchase orders, contracts and invoice processing.
• Maintaining facilities, compliance and asset records.
• Monitoring facilities expenditure and supporting financial processes.
• Assisting with contractor and security requirements.
• Coordinating facilities requests and incidents at 181 William Street.
• Providing secretariat support for meetings and committees.
• Preparing reports and undertaking other facilities-related duties as required.

Descrizione del lavoro

• Opportunity to join Court Services Victoria’s Property and Infrastructure Services unit
• Provide operational and administrative support to the Facilities Management team across owned and leased facilities
• Melbourne CBD, VPS4, Full-time - Fixed Term until 16 August 2027

About us

Court Services Victoria provides corporate services and facilities to support the performance of the judicial, quasi-judicial and administrative functions of Victoria's courts and tribunal, Judicial College and Judicial Commission. This includes finance, people and culture, procurement, communications, and strategy services. CSV Corporate also manages buildings, security, and infrastructure for court locations across metropolitan Melbourne and regional Victoria.

Our people enable the Courts Group to deliver on each jurisdiction's own strategic priorities while also pursuing strategic opportunities that are interconnected and deliver benefits more broadly.

About the unit

The Infrastructure Services unit is responsible for the planning, delivery, and lifecycle management of court buildings and associated facilities. Within this unit, Property Services delivers contracts and facilities management services, alongside capital projects, asset systems and compliance functions, as well as strategic planning and project management, to support the effective operation and maintenance of facilities and assets across the justice system.

About the role

An exciting 10-month secondment opportunity is available for aFacilities Administration Coordinator (VPS4) to join the Property Services team within Infrastructure Services.

The Facilities Officer provides operational and administrative support to the Facilities Management team across owned and leased facilities, helping ensure court facilities remain safe, functional and fit for purpose.

Key responsibilities include:

• Managing day-to-day Facilities Help Desk requests and enquiries
• Supporting Facilities Managers with planned, reactive and emergency maintenance
• Liaising with judiciary, court staff, contractors and service providers
• Supporting procurement, purchase orders, contracts and invoice processing
• Maintaining facilities, compliance and asset records
• Monitoring facilities expenditure and supporting financial processes
• Assisting with contractor and security requirements
• Coordinating facilities requests and incidents at 181 William Street
• Providing secretariat support for meetings and committees
• Preparing reports and undertaking other facilities-related duties as required

About you

We are looking for an organised, proactive and customer-focused team member with strong communication skills, attention to detail and the ability to manage competing priorities. The role provides an opportunity to develop practical experience across facilities management, stakeholder engagement, contract administration and financial processes.

This is a great opportunity to broaden your experience and work closely with the Facilities Management team supporting the day-to-day operation of Courts facilities.

Other information

CSV is the employer of staff at Courts Group. CSV has a firm commitment through its Koori Employment Plan to increase participation of Aboriginal and Torres Strait Islander people across our workforce.

We value the unique backgrounds, experiences, and contributions that each person brings to our community and encourage and celebrate diversity. Those from the LGBTQIA+ community, women, people of all ages, with disabilities, culturally and linguistically diverse people, and those who are neurodiverse, are encouraged to apply.

W e aim to create a workforce that reflects the community in which we live.

If you require adjustments to the recruitment and selection process or require an alternative format to any of the application material, please don't hesitate to email the contact person listed in the advertisement.

As part of our commitment to a safe and respectful workplace, CSV conduct pre-employment checks, including reference checks, police checks and misconduct screening. These checks are handled confidentially, with care and are a standard part of our hiring process to ensure the right fit for both candidates and Court Services Victoria.