Facilities & Admin Coordinator - Government Properties

JLL; Canberra; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

18 weeks paid maternity leave

Private Health Insurance Discounts

Active Social Club

Employee assistant program

Novated Lease for EV cars

Career opportunities with Australia’s#

Premium offices

Job summary

JLL is seeking a Facilities Coordinator to support the seamless operation of a diverse portfolio of government-owned and leased properties in Australia. You will bridge administration, client service and operational delivery, coordinating facilities tasks and ensuring minimal disruption to daily activities.

The role emphasizes strong communication, meticulous data handling, and proactive problem solving, with opportunities to develop expertise in facilities management systems and processes

Qualifications

• Strong administration and customer service experience in a fast paced environment.
• Proficient in MS Office and data entry with high attention to detail.
• Able to coordinate multiple stakeholders and uphold compliance standards.

Responsibilities

• Coordinate facilities management activities delegated by the centralised team with minimal disruption.
• Coordinate across government properties with facilities teams, vendors and representatives.
• Monitor Corrigo system, evaluate tasks, track invoicing, and manage documentation.
• Provide administrative support to Account Teams.
• Validate compliance tasks and collect required documents for Asset Management.
• Ensure WHS, Environment and Risk policies are followed and escalations handled.

Skills

Administration

Customer Service

Communication

Time Management

Attention to Detail

Microsoft Office

Tools

MS Word

PowerPoint

Excel

Outlook

Corrigo CMMS

Job description

JLL is seeking a Facilities Coordinator to support the seamless operation of a diverse portfolio of government-owned and leased properties in Australia. You will bridge administration, client service and operational delivery, coordinating facilities tasks and ensuring minimal disruption to daily activities.

The role emphasizes strong communication, meticulous data handling, and proactive problem solving, with opportunities to develop expertise in facilities management systems and processes