Front Office & Facilities Coordinator

JLL; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Employee discounts

Maternity leave

Private health insurance

Social club

Employee assistance program

Novated lease

Volunteer time off

Career opportunities

Premium offices

Job summary

JLL Australasia is seeking a Facilities Coordinator/Receptionist to welcome visitors and keep our workplace running smoothly. You'll manage front-of-house duties, coordinate mail, supplies, and basic building services, and support vendors to ensure a safe, productive environment.

The role requires strong administrative skills, proficiency with Word, Excel, Outlook and PowerPoint, and the ability to multitask in a fast-paced corporate setting.

Qualifications

• Experience in front-of-house or facilities coordination roles.
• Strong communication and organisational skills.
• Proficiency with Word, Excel, Outlook and PowerPoint is expected.

Responsibilities

• Serve as primary point of contact for visitors, contractors and guests.
• Manage visitor registration, sign-in, NDAs and site access records.
• Coordinate inbound/outbound mail and parcel handling.
• Oversee provisioning of office supplies and kitchen consumables.
• Coordinate routine facilities services and liaise with vendors.
• Process invoices for workplace services and monitor budgets.
• Support team meetings, events and workplace activation activities.
• Assist with office moves, workstation setups and equipment deployment.
• Maintain operational trackers and performance metrics.

Skills

Reception experience

Customer service

Vendor coordination

Organisational skills

Education

Bachelor's degree in Business/Facilities Management

Tools

Microsoft Office

Job description

JLL Australasia is seeking a Facilities Coordinator/Receptionist to welcome visitors and keep our workplace running smoothly. You'll manage front-of-house duties, coordinate mail, supplies, and basic building services, and support vendors to ensure a safe, productive environment.

The role requires strong administrative skills, proficiency with Word, Excel, Outlook and PowerPoint, and the ability to multitask in a fast-paced corporate setting.