Corporate Reception & Facilities Coordinator

JLL; Western Australia; On-site; AUD 50,000 - 60,000; Full time

Job summary

JLL in Australia is seeking a professional face of our technology client’s workplace, delivering exceptional reception and facilities coordination services. You’ll be a key point of contact, ensuring the workspace runs smoothly and professionally while supporting the facilities team with admin tasks.

This role combines frontline customer service with admin duties such as invoice processing, vendor coordination, and event support, requiring strong communication, organisation, and the ability to

Qualifications

• Previous reception experience in a corporate environment.
• Strong organisational and multitasking abilities to meet tight deadlines.
• Excellent interpersonal and communication skills with all levels.
• Self-motivated and adaptable, able to work independently.

Responsibilities

• Serve as the primary reception contact
• Manage switchboard operations, visitor sign-in, and keep reception areas welcoming
• Coordinate meeting rooms, catering, event support including AV and after-hours access
• Act as on-site facilities liaison, logging faults and maintenance issues
• Process and track invoices and purchase orders in systems
• Manage vendor inductions, contractor coordination, and compliance trackers
• Oversee mail, courier services, parking, and stationery supplies
• Build relationships with client stakeholders and service providers
• Support business continuity with escalation procedures and risk management

Skills

Reception experience

Organisational skills

Interpersonal communication

Independent worker

Job description

JLL in Australia is seeking a professional face of our technology client’s workplace, delivering exceptional reception and facilities coordination services. You’ll be a key point of contact, ensuring the workspace runs smoothly and professionally while supporting the facilities team with admin tasks.

This role combines frontline customer service with admin duties such as invoice processing, vendor coordination, and event support, requiring strong communication, organisation, and the ability to