Executive Support & Travel Coordinator

Randstad; Sydney; Hybrid; AUD 39,000 - 61,000; Part time

Job summary

Randstad is recruiting a Team Administrator | Board & Executive Support in Sydney. You will support the Corporate Secretariat during a high-volume onboarding of new Board and Council members, coordinating travel, liaising with executives, and handling expenses.

The role is part-time (3 days/week) for a 3-week contract, with a hybrid work pattern: 2 in-office days (Mon-Tue) and 1 WFH day (Wed) in Sydney CBD.

Qualifications

• Mid-level administrative or Team Assistant experience.
• Experience managing complex travel arrangements.
• High level of maturity, tact, and professional communication with executives.
• Excellent data entry, accuracy, and booking management.
• Proficiency with Microsoft Word, Excel, and MS Teams.

Responsibilities

• Travel Coordination: Manage end-to-end interstate travel, accommodation, and logistics for Board and Council members.
• Executive Liaison: Serve as a professional, mature point of contact for high-level stakeholders and Board members.
• Expense Management: Reconcile, process, and file executive travel and administrative expenses accurately.
• Meeting & Logistics Support: Coordinate meeting setups, room bookings, digital meeting clear-downs via MS Teams, and general administration.
• Document Control: Manage routine filing, archiving, and maintenance of departmental records.

Skills

Travel coordination

Executive liaison

Attention to detail

Reliability

Professional communication

Tools

Microsoft Office

MS Teams

Job description

Randstad is recruiting a Team Administrator | Board & Executive Support in Sydney. You will support the Corporate Secretariat during a high-volume onboarding of new Board and Council members, coordinating travel, liaising with executives, and handling expenses.

The role is part-time (3 days/week) for a 3-week contract, with a hybrid work pattern: 2 in-office days (Mon-Tue) and 1 WFH day (Wed) in Sydney CBD.