Executive Team Support & Coordination Specialist

Frontier Advisors Pty Ltd; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Frontier Advisors in Sydney seeks a reliable and proactive Team Assistant to support the Sydney business team. You will help teams operate efficiently, assist key executives, and coordinate travel and meetings while maintaining high-quality administrative standards.

This role focuses on day-to-day operations, document preparation, and stakeholder coordination to ensure excellent client and internal outcomes.

Qualifications

• High proficiency with Microsoft Office Suite and standard business software.
• Experience providing administrative support in a professional services environment.
• Diary and calendar management experience coordinating meetings and travel.
• Document formatting, proposals, reports and client communications.
• Liaising with clients, executives and internal teams in a professional setting.

Responsibilities

• Provide day-to-day administrative support to assigned teams and leaders.
• Manage calendars, schedule meetings and coordinate internal and external appointments.
• Monitor shared inboxes and respond to routine queries.
• Support meeting logistics including room bookings, tech setup and materials.
• Prepare and distribute meeting papers, packs and follow-up documentation.

Skills

Microsoft Office Suite

Diary & calendar management

Document & correspondence management

Stakeholder coordination

Travel coordination

Job description

Frontier Advisors in Sydney seeks a reliable and proactive Team Assistant to support the Sydney business team. You will help teams operate efficiently, assist key executives, and coordinate travel and meetings while maintaining high-quality administrative standards.

This role focuses on day-to-day operations, document preparation, and stakeholder coordination to ensure excellent client and internal outcomes.