Executive Office Coordinator | Travel, Calendar & Events

Randstad; Sydney; On-site; AUD 65,000 - 78,000; Full time

Benefits offered by this job

Free parking onsite

Prime Alexandria location

Growth opportunities

Gym and wellness onsite

Additional leave (12 days/year)

Job summary

Randstad is seeking an Office Coordinator / Team Assistant to join our Alexandria head office in Sydney. You’ll be the friendly face of the office, manage calendars, coordinate travel and events, and ensure meeting rooms and spaces are ready for use.

Reporting to a supportive Business Manager, you’ll help with facilities, bookings, and team collaboration, while contributing to a positive, growth‑minded culture with onsite gym and parking.

Qualifications

• Previous experience as Office Administrator/Office Coordinator/Receptionist/Team Assistant/Personal Assistant or Executive Assistant.
• Proficiency in MS Office.
• A keen eye for detail and a passion for getting things right.
• Organised, proactive and ready to take on new challenges.

Responsibilities

• Be the friendly face of the office, welcoming guests in a warm manner.
• Take the lead on booking domestic flights and accommodation.
• Provide calendar management to executives within the business.
• Assist the team by coordinating meeting rooms and ensuring spaces are set up.
• Coordinate office events and social celebrations.
• Be the go-to for facilities and workspace needs, ensuring everything is functional.

Skills

MS Office

Job description

Your New CompanyJoin a powerhouse in the Australian construction industry! This is your chance to step into a high-profile firm known for excellence and a sophisticated, supportive culture. Based in their stunning head office in Alexandria, you'll join a team that celebrates success and invests in their people.

Your New Role

As the Office Coordinator / Team Assistant, you'll be the go-to person for all things office related and will report to an incredibly supportive Business Manager. Your responsibilities will include:

• Being the friendly face of the office, welcoming guests in a warm manner.
• Taking the lead on booking domestic flights and accommodation.
• Providing calendar management to executives within the business.
• Assisting the team by coordinating meeting rooms and ensuring every space is set up.
• Bringing the team together by planning fun office events and social celebrations.
• Being the go to for facilities and workspace needs, ensuring everything is functional.

The Benefits

• Be part of a fun team that celebrates each other's success.
• Enjoy FREE parking onsite in Alexandria.
• Prime Alexandria location, with easy access to shops, cafes, and transport.
• Enhance your career with endless growth opportunities.
• Enjoy access to a Gym and Wellness Advisor onsite.
• Receive an extra days leave each month, totalling an extra 12 days per year.

About You

• Previous experience as an Office Administrator, Office Coordinator, Receptionist, Team Assistant, Personal Assistant or Executive Assistant.
• Previous experience with MS Office.
• A keen eye for detail and a passion for getting things right.
• Organised, proactive, and ready to take on new challenges.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Executive Office Coordinator | Travel, Calendar & Events Sydney, NSW, AU