Executive Support & Projects Coordinator

Randstad; City of Brisbane; On-site; AUD 69,000 - 94,000; Part time

Benefits offered by this job

Onsite parking

Travel to other offices (ad hoc)

Job summary

Randstad is seeking a proactive Business Support Officer to provide executive and administrative support in our Brisbane office. The role involves coordinating calendars, meetings, governance papers, and cross‑functional project work on a 3‑month assignment with potential extension.

Onsite parking is available at Eagle Farm, with occasional travel to other offices. The successful candidate will demonstrate strong communication, organisational and data‑driven analysis skills, and experience with

Qualifications

• Proven experience providing executive, administrative, or project coordination support in a fast-paced environment.
• Strong written and verbal communication skills with high attention to detail.
• Exceptional organisational skills with the ability to manage competing priorities, track deadlines, and adapt to changing operational demands.
• Proficiency using corporate enterprise systems, workflow management platforms, and document control systems.
• A collaborative, continuous-improvement mindset with strong discretion and integrity.

Responsibilities

• Manage executive calendars, coordinate events, process workflow activities, and support financial, HR, and corporate administrative processes inline with policy.
• Schedule, coordinate, and facilitate meetings, workshops, and committee sessions. Manage agenda preparation, minute-taking, action tracking, and governance papers.
• Provide project coordination across business improvement, organizational change, and strategic initiatives. Collect and analyze data to support reporting, continuous improvement, and system implementations.
• Prepare, maintain, and distribute high-quality reports, briefing materials, presentations, and correspondence. Undertake research and manage small-scale process improvement projects.
• Monitor actions, project milestones, risks, and issues, ensuring timely escalation. Track business priorities and maintain accurate, confidential document management systems.
• Liaise with internal and external stakeholders to foster clear communication and facilitate successful project delivery.

Skills

Executive support

Administrative support

Project coordination

Communication skills

Organizational skills

Attention to detail

Document management

Enterprise systems

Tools

Workflow platforms

Document control systems

Data reporting tools

Job description

Randstad is seeking a proactive Business Support Officer to provide executive and administrative support in our Brisbane office. The role involves coordinating calendars, meetings, governance papers, and cross‑functional project work on a 3‑month assignment with potential extension.

Onsite parking is available at Eagle Farm, with occasional travel to other offices. The successful candidate will demonstrate strong communication, organisational and data‑driven analysis skills, and experience with