Senior Executive Assistant to Leaders — Board & Planning

ONA Recruitment Pty Ltd; North Sydney Council; On-site; AUD 80,000 - 100,000; Full time

Job summary

ONA Recruitment Pty Ltd – North Sydney NSW is seeking an experienced Executive Assistant for an immediate start, with a view to staying permanently. The role supports senior leaders in a fast-paced, close-knit team and offers exposure to board papers, reporting, and strategic decisions.

You will manage complex diaries, travel, and priorities, prepare briefing materials, coordinate monthly/quarterly reporting, and ensure smooth onboarding and HRIS-related processes while maintaining high

Qualifications

• Experience as an Executive Assistant, Team Assistant or senior administrator to multiple leaders.
• Confidence with complex diaries and competing priorities, and the initiative to know what needs to move first.
• Advanced Microsoft Office skills and a genuine interest in new technology, including AI tools.

Responsibilities

• Running the diary, travel and priorities of a senior executive so their time goes where it counts.
• Preparing board papers, briefing notes and executive presentations to support decisions.
• Bringing the monthly and quarterly reporting cycle together across the team.
• Keeping the wider team moving, following up deliverables with internal stakeholders and external consultants, and keeping registers and records accurate.
• Owning the new starter experience, from system setup and equipment through to day one and the check-ins that follow.
• Keeping training and compliance on track so the business stays ahead of obligations.

Skills

Executive support

Diary management

Travel coordination

Communication

Discretion

Stakeholder management

Tools

Microsoft Office

AI tools

Job description

ONA Recruitment Pty Ltd – North Sydney NSW is seeking an experienced Executive Assistant for an immediate start, with a view to staying permanently. The role supports senior leaders in a fast-paced, close-knit team and offers exposure to board papers, reporting, and strategic decisions.

You will manage complex diaries, travel, and priorities, prepare briefing materials, coordinate monthly/quarterly reporting, and ensure smooth onboarding and HRIS-related processes while maintaining high