Administration Assistant - Part Time

Randstad; Sydney; Hybrid; AUD 39,000 - 61,000; Part time

Job summary

Randstad is recruiting a Team Administrator | Board & Executive Support in Sydney. You will support the Corporate Secretariat during a high-volume onboarding of new Board and Council members, coordinating travel, liaising with executives, and handling expenses.

The role is part-time (3 days/week) for a 3-week contract, with a hybrid work pattern: 2 in-office days (Mon-Tue) and 1 WFH day (Wed) in Sydney CBD.

Qualifications

• Mid-level administrative or Team Assistant experience.
• Experience managing complex travel arrangements.
• High level of maturity, tact, and professional communication with executives.
• Excellent data entry, accuracy, and booking management.
• Proficiency with Microsoft Word, Excel, and MS Teams.

Responsibilities

• Travel Coordination: Manage end-to-end interstate travel, accommodation, and logistics for Board and Council members.
• Executive Liaison: Serve as a professional, mature point of contact for high-level stakeholders and Board members.
• Expense Management: Reconcile, process, and file executive travel and administrative expenses accurately.
• Meeting & Logistics Support: Coordinate meeting setups, room bookings, digital meeting clear-downs via MS Teams, and general administration.
• Document Control: Manage routine filing, archiving, and maintenance of departmental records.

Skills

Travel coordination

Executive liaison

Attention to detail

Reliability

Professional communication

Tools

Microsoft Office

MS Teams

Job description

Team Administrator | Board & Executive Support

• Location: Sydney CBD (2 days in office: Mon-Tue | 1 day WFH: Wed)
• Duration: 3-week initial contract (12 October - 30 October) with potential for extension
• Hours: Part-time | 3 days per week (9:00 AM - 5:00 PM)

About the Role

We are partnering with a premier Australian health insurer to secure a polished, detail-oriented Mid-Level Administrator to support their busy Corporate Secretariat (CoSec) team.

Working alongside a deeply experienced team member, you will play a key operational role during a high-volume period as the organization onboards newly elected Board and Council members across Australia.

Key Responsibilities

• Travel Coordination: Manage end-to-end interstate travel, accommodation, and logistics for Board and Council members.
• Executive Liaison: Serve as a professional, mature point of contact for high-level stakeholders and Board members.
• Expense Management: Reconcile, process, and file executive travel and administrative expenses accurately.
• Meeting & Logistics Support: Coordinate meeting setups, room bookings, digital meeting clear-downs via MS Teams, and general administration.
• Document Control: Manage routine filing, archiving, and maintenance of departmental records.

About You

• Proven Experience: Mid-level administrative or Team Assistant background with experience managing complex travel arrangements.
• High Maturity & Tact: Confident, articulate communication skills needed to interact smoothly with Board-level executives.
• Impeccable Attention to Detail: High standard of service, precision, and accuracy in data entry and booking management.
• Tech Literacy: Proficient in Microsoft Office (Word, Excel) and comfortable navigating MS Teams.
• Reliability: Self-motivated, proactive, and ready to hit the ground running from day one.

Work Environment

You will be joining a established, high-performing environment with dedicated peer support during your onboarding to ensure a smooth transition into the role.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.