Executive Support Officer - Federal Government

Talent Corp; Melbourne; On-site; AUD 70,000 - 95,000; Full time

Job summary

Talent Corp is seeking an experienced Executive Support Officer for a 6-month contract, providing executive, administrative and coordination support to senior leadership within a Federal Government agency.

The role encompasses managing calendars, travel, briefings and stakeholder engagement, with a focus on confidentiality and professionalism in a fast-paced environment.

Qualifications

• Experience supporting senior executives in a Federal Government environment.
• Ability to manage competing priorities and work independently.
• High levels of professionalism, discretion and confidentiality.
• Proficiency in Microsoft Office, Teams, SharePoint and Outlook.
• Ability to obtain and maintain Baseline security clearance.

Responsibilities

• Manage executive calendars, meetings, travel and competing priorities.
• Coordinate agendas, briefing papers, correspondence and action items.
• Monitor workflows and ensure key deadlines are met.
• Liaise with internal and external stakeholders on behalf of senior executives.
• Maintain accurate records and documentation.
• Identify and address emerging issues and operational risks.
• Support administrative processes and operational improvements.

Skills

Executive support

Senior administration

Organisational skills

Communication

Stakeholder management

Discretion and confidentiality

Independence

Microsoft Office

Teams

SharePoint

Outlook

Baseline security clearance

Tools

Microsoft Office Suite

Job description

Our client is seeking an experienced Executive Support Officer for a 6-month contract, providing executive, administrative and coordination support to senior leadership within a Federal Government agency.

Responsibilities

• Manage executive calendars, meetings, travel and competing priorities.
• Coordinate agendas, briefing papers, correspondence and action items.
• Monitor workflows and ensure key deadlines are met.
• Liaise with internal and external stakeholders on behalf of senior executives.
• Maintain accurate records and documentation.
• Identify and escape emerging issues and operational risks.
• Support administrative processes and operational improvements.

Key Requirements

• Strong executive support or senior administration experience, ideally within Federal Government.
• Experience supporting senior executives in a fast-paced environment.
• Excellent organisational, communication and stakeholder management skills.
• Ability to manage competing priorities and work independently.
• High levels of professionalism, discretion and confidentiality.
• Proficiency in Microsoft Office, Teams, SharePoint and Outlook.
• Ability to obtain and maintain a Baseline security clearance.

Highly Regarded

• Previous executive support experience within Federal Government.
• Knowledge of government processes and governance.
• Experience with government records, travel and finance systems.