Senior Program Coordinator - APS6

Talent Corp; Melbourne; Hybrid; AUD 90.000 - 120.000; Vollzeit

Zusammenfassung

Talent Corp is assisting a large Australian Government program in Melbourne with the recruitment of a Senior Program Coordinator (APS6). The role supports the Program Director and senior stakeholders, coordinating actions across multiple workstreams to ensure deadlines are met.

The ideal candidate will be highly organised, proactive and capable of managing competing priorities in a fast-paced environment, with strong communication and governance skills. Hybrid work arrangements are offered.

Qualifikationen

• Experience coordinating programs or executives in fast-paced environments.
• Ability to anticipate requirements and progress work with limited direction.
• Strong organisational skills and ability to manage multiple priorities.
• Experience tracking actions, risks and milestones.
• Strong stakeholder management with senior leaders.
• Excellent written communication: briefs, reports, meeting papers, exec correspondence.
• Attention to detail in program records and reporting.
• Large Australian Government program coordination experience preferred.
• Experience with program schedules and risk/issue registers; Excel skills.

Aufgaben

• Act as central coordination point for the Program Director and senior program team.
• Track actions, milestones, risks, dependencies and competing priorities.
• Maintain schedules, action registers, trackers and oversight tools.
• Follow up stakeholders to drive actions to completion.
• Support governance, meetings, reporting, and decision-making activities.
• Coordinate inputs across multiple workstreams and surface issues quickly.
• Prepare briefs, meeting papers, correspondence and progress updates.
• Build relationships with stakeholders and help resolve delivery issues.
• Improve coordination processes and templates.

Kenntnisse

Program/Project coordination

Executive coordination

Stakeholder management

Scheduling & governance

MS Excel

Tools

Microsoft Excel

Jobbeschreibung

Our client is a large values-focused Federal Government Agency seeking an experienced Senior Program Coordinator (APS6) to provide high-level coordination and delivery support within a large, fast-paced government program.

Working directly with the Program Director and other senior program members, you'll act as a central coordination point across program actions, priorities, risks, dependencies and key deadlines.

This role will suit someone highly organised and proactive who can anticipate what needs to happen next, keep multiple workstreams moving and confidently follow up senior stakeholders to drive actions through to completion.

ROLE DETAILS

Location: Richmond OR Geelong, VIC
Contract: 12 months + 12-month extension option
Working arrangement: Hybrid - highly flexible
Hours: full time hours - 37.5 hours per week
Security: Must be able to obtain NV1 (current clearance preferred)
Eligibility: Australian Citizenship mandatory
Applications close: Monday 26 October

ABOUT THE ROLE

You'll work closely with the Program Director and senior program stakeholders to maintain visibility across a complex portfolio of activities.

The environment is fast paced, with multiple competing priorities and dependencies. You'll be expected to work with limited direction, identify emerging issues early, coordinate inputs across teams and ensure actions, decisions and deadlines don't fall through the gaps.

KEY RESPONSIBILITIES

• Act as a central coordination point for the Program Director and senior program team.
• Track actions, milestones, risks, dependencies and competing priorities across the program.
• Maintain schedules, action registers, trackers and program oversight tools.
• Proactively follow up stakeholders and drive actions through to completion.
• Support program governance, meetings, reporting and decision-making activities.
• Coordinate inputs from multiple workstreams and ensure emerging issues are surfaced quickly.
• Prepare briefs, meeting papers, correspondence, progress updates and other program documentation.
• Build strong relationships across internal and external stakeholders and help resolve delivery issues.
• Improve coordination processes, templates and ways of working where required.

SELECTION CRITERIA

• Strong experience in program, project or executive coordination within a complex, fast-paced environment.
• Highly proactive approach with the ability to anticipate requirements and progress work with limited direction.
• Strong organisational skills and demonstrated ability to manage multiple competing priorities.
• Experience tracking actions, risks, dependencies, milestones and delivery deadlines.
• Strong stakeholder management skills and confidence working directly with senior program leaders.
• Strong written communication skills, including experience preparing briefs, reports, meeting papers and executive correspondence.
• High attention to detail across program records, reporting and tracking tools.
• Large Australian Government program coordination experience highly preferred.
• Experience with program schedules, risk/issue registers and Microsoft Excel highly regarded.