Executive Support Officer - APS 6

Calleo; Melbourne; On-site; AUD 90,000 - 115,000; Full time

Job summary

Calleo in Melbourne is seeking an Executive Support Officer to provide executive, administrative and coordination services to the Senior Advisor and General Manager. The role requires managing complex schedules, coordinating meetings and travel, and maintaining records with high accuracy within a federal environment.

The successful candidate will demonstrate strong communication, professional integrity and the ability to handle confidential information across divisions and stakeholders in

Qualifications

• Demonstrated experience in an administrative capacity with a strong attention to detail and problem-solving skills.
• Excellent oral and written communication and stakeholder engagement skills.
• High levels of professionalism, personal integrity and confidentiality.

Responsibilities

• Manage schedules, balancing priorities to optimise time and outcomes.
• Coordinate meetings, workshops and executive engagements, including logistics and action tracking.
• Arrange travel and related administration with policy compliance.
• Monitor emails and workflows to progress matters and meet deadlines.
• Maintain accurate records and documentation in line with requirements.
• Act as primary contact for stakeholders and coordinate activities to ensure deadlines.

Skills

Administrative support

Stakeholder engagement

Office IT skills

Confidentiality

Tools

CTM travel booking system

Finance One

Records Management system

Microsoft Office (Word/Excel/Outlook/Teams)

Job description

Executive Support Officer – APS 6

• 6 month contract
• Open to non-ongoing, S26 or labour hire
• Baseline Security Clearance required

Overview

Our Federal Government client is seeking an Executive Support Officer at the APS 6 level to provide executive, administrative and coordination services to the Senior Advisor and General Manager. The Executive Support Officer works across a range of key stakeholders to prepare internal and external communications and to prioritise activities to support operational, strategic and project deliverables.

Duties and Responsibilities

• Manage schedules, balancing priorities to optimise time, stakeholder engagement and business outcomes.
• Coordinate meetings, workshops and executive engagements, including logistics, agendas, records and action tracking.
• Arrange travel and related administration, ensuring policy compliance and efficient resource use.
• Monitor emails and workflow systems to progress matters and meet deadlines.
• Maintain accurate records, filing systems and documentation in line with legislative and organisational requirements.
• Act as the primary contact for stakeholders, coordinating activities and correspondence, managing requests, and ensuring the GM ROG meets deadlines and accountabilities across divisions.

Skills and Experience

• Demonstrated experience in an administrative capacity with a strong attention to detail and excellent judgement and problem-solving skills
• Excellent oral and written communication skills, stakeholder engagement skills and the ability to support colleagues working across tasks to manage competing priorities
• High levels of professionalism, personal integrity and confidentiality
• Proficient IT skills in the Microsoft Office suite (Word, Excel, Teams, SharePoint and Outlook) and an ability to learn other software specific to the role including CTM travel booking system, Finance One financial management system, and Records Management system

Place Of Performance

All contractors are required to perform their duties on site in their Melbourne CBD office. Attendance in the office is generally required five days per week. Irregular work from home opportunities will be available

Due to the nature of this role, this job is open to Australian Citizens only. The successful person must hold a minimum Baseline AGSVA Clearance.

Calleo is an equal opportunity employer, and we encourage applications from all people including Aboriginal and Torres Strait Islander peoples.

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www.linkedin.com/company/calleoresourcing

www.calleo.com.au