Executive Support and Workplace Services Officer

Future You; Sydney; Vor Ort; AUD 75.000 - 90.000; Vollzeit

Zusammenfassung

Future You is seeking an Executive Support and Workplace Services Officer to provide high-quality executive, administrative and operational support in a busy Sydney CBD office. The role combines diary management, reception and facilities coordination with procurement administration and workplace services.

You will work closely with a senior executive, ensuring day-to-day operations run smoothly, coordinating meetings, travel and correspondence while maintaining a welcoming, secure and

Qualifikationen

• Experience in executive support, administration or office coordination.
• Proven ability to manage diaries, meetings and correspondence.
• Experience delivering professional customer service and front-of-house support.
• Ability to maintain confidentiality and exercise discretion.

Aufgaben

• Provide executive and administrative support including diary management, meeting coordination, travel arrangements and correspondence.
• Deliver professional reception, telephone and front-of-house services to staff, visitors and contractors.
• Coordinate facilities and maintenance requests, building access, contractors, suppliers and workplace services.
• Assist with purchasing, quotation comparisons, procurement documentation and routine contract administration.
• Manage incoming and outgoing mail, courier services, office supplies and records.
• Support workplace health and safety, records management and continuous improvement initiatives.

Kenntnisse

Diary management

Meetings coordination

Front-of-house service

Customer service

Microsoft 365

Discretion

Process improvement

Stakeholder management

Tools

Microsoft 365

Jobbeschreibung

Executive Support and Workplace Services Officer

• Executive Support and Workplace Services Officer
• 12-month Fixed Term Contract | Full-time | Sydney CBD | On-site
• A varied role at the heart of executive support and office operations.

• Executive Support and Workplace Services Officer
• 12-month Fixed Term Contract | Full-time | Sydney CBD | On-site
• A varied role at the heart of executive support and office operations.

Are you an organised, proactive and service-oriented professional who enjoys keeping a busy workplace running smoothly? An opportunity is available for an Executive Support and Workplace Services Officer to provide high-quality executive, administrative and operational support within a professional public sector environment.

About the role

Working closely with a senior executive, you will play a key role in coordinating executive priorities and ensuring the effective day-to-day operation of the office. This varied role combines executive support, reception and stakeholder services, facilities coordination, procurement administration and workplace operations.

You will be responsible for managing diaries and meetings, coordinating correspondence and records, providing front-of-house services, liaising with building management and suppliers, and supporting purchasing and facilities requirements. You will also contribute to maintaining a safe, secure, welcoming and well-organised workplace.

This is an excellent opportunity for someone who enjoys a varied role, takes pride in delivering reliable service and can confidently manage competing priorities with discretion and initiative.

Key responsibilities

• Provide executive and administrative support, including diary management, meeting coordination, travel arrangements and correspondence.
• Deliver professional reception, telephone and front-of-house services to staff, visitors, contractors and other stakeholders.
• Coordinate facilities and maintenance requests, building access, contractors, suppliers and workplace services.
• Assist with purchasing, quotation comparisons, procurement documentation and routine contract administration.
• Manage incoming and outgoing mail, courier services, office supplies and associated records.
• Support workplace security, work health and safety, records management and continuous improvement initiatives.

About you

You are a highly organised and adaptable professional with strong communication and interpersonal skills. You take a practical, solutions-focused approach to your work and enjoy providing responsive support to senior leaders, colleagues and external stakeholders.

You will bring:

• Demonstrated experience in executive support, administration or office coordination, including managing diaries, meetings, correspondence and competing priorities.
• Experience delivering professional customer service, reception or front-of-house support.
• Strong organisational skills, attention to detail and the ability to manage tasks through to completion.
• Confidence using Microsoft 365 and the ability to learn new systems and procedures quickly.
• Sound judgementand discretion when handling confidential information and sensitive matters.
• A collaborative approach and the initiative to identify opportunities to improve processes and service delivery.

Experience coordinating facilities, maintenance, suppliers, purchasing or contract administration will be highly regarded.

The opportunity

This role offers the chance to contribute to a meaningful public sector purpose while developing your skills across executive support and corporate operations.

Contact details - ***********@future-you.com.au