Executive Coordinator

Halcyon Knights; Adelaide; Sur place; AUD 60 000 - 85 000; Plein temps

Résumé du poste

Halcyon Knights is seeking an experienced Executive Coordinator to provide high-level executive and business support in a public sector environment focused on community health and wellbeing.

Reporting to a senior Director, you will coordinate executive activities, support decision-making and ensure smooth day-to-day operations of a busy division. You will work with senior leaders, government stakeholders and external partners, handling sensitive information with professionalism.

Qualifications

• Current police check within 6 months of issue.
• Experience providing executive coordination or executive assistant support to senior management.
• Strong diary management, meeting coordination, minute-taking and correspondence preparation skills.
• Experience preparing high-quality reports, presentations, briefings and formal documentation.
• Experience with financial administration, invoice processing, reconciliations and procurement activities.
• Experience supporting recruitment, HR administration and employment documentation.
• Strong organisational skills with ability to manage competing priorities and tight deadlines.
• Excellent written and verbal communication with senior stakeholders.
• High level of discretion, integrity and confidentiality.
• Proactive, solutions-focused and able to work independently while contributing to a team.

Responsabilités

• Provide high-level executive support, including diary management and meeting coordination.
• Prepare and edit correspondence, reports, presentations, minutes, briefing papers and other formal documents.
• Coordinate executive meetings, committees and conferences, including agendas and papers.
• Manage incoming correspondence and enquiries with timely responses.
• Maintain accurate records and information management systems.
• Coordinate travel, accommodation, procurement and facilities.
• Process requisitions, invoices and financial documentation per procedures.
• Support recruitment and vacancy management processes with HR liaison.
• Assist with project coordination, governance reporting and grant processes.
• Build relationships across teams and stakeholders, contributing to continuous improvement.

Connaissances

Police check

Executive support

Diary management

Minutes

Reporting

HR administration

Prioritisation

Communication

Discretion

Problem solving

Description du poste

• $52.70 Per Hour Plus Super


• CBD Location


• 3-4 Month Opportunity - Full Time Hours

An exciting opportunity is available for an experienced Executive Coordinator to provide high-level executive and business support within a purpose-driven public sector environment focused on improving community health and wellbeing.

Reporting directly to a senior Director, you will play a key role in coordinating executive activities, supporting effective decision-making and ensuring the smooth day-to-day operation of a busy division.

You will work closely with senior leaders, colleagues, government stakeholders and external partners, handling sensitive information with professionalism and maintaining a high standard of service.

Key responsibilities

• Provide high-level executive support, including complex diary management, appointment scheduling and meeting coordination.


• Prepare and edit correspondence, reports, presentations, minutes, briefing papers and other formal documentation.


• Coordinate executive meetings, committees and conferences, including agendas, meeting papers, minutes and follow-up actions.


• Manage incoming correspondence and enquiries, identifying urgent or sensitive matters and ensuring timely responses.


• Maintain accurate records, document registers, workflows and information management systems.


• Coordinate travel, accommodation, procurement, office resources and facilities requirements.


• Process requisitions, invoices, credit card reconciliations and financial documentation in accordance with relevant procedures.


• Support recruitment and vacancy management processes, including interview coordination, employment documentation and liaison with human resources.


• Assist with project coordination, governance reporting, contract administration and grant-related processes.


• Build effective working relationships across teams and external stakeholders while contributing to continuous improvement initiatives.

About you

To be successful in this role, you will bring:

• A current police check (within 6 months of issued)


• Demonstrated experience providing executive coordination or executive assistant support to senior management.


• Strong diary management, meeting coordination, minute-taking and correspondence preparation skills.


• Experience preparing high-quality reports, presentations, briefings and formal documentation.


• Experience with financial administration, invoice processing, reconciliations and procurement activities.


• Experience supporting recruitment, human resources administration and employment documentation.


• Strong organisational skills, with the ability to manage competing priorities and meet demanding deadlines.


• Excellent written and verbal communication skills, with the confidence to liaise professionally with senior stakeholders.


• A high level of discretion, integrity and the ability to manage confidential and sensitive information.


• A proactive, solutions-focused approach and the ability to work independently while contributing positively to a team.