Executive Support and Workplace Services Officer

FutureYou; Sydney; On-site; AUD 70,000 - 95,000; Full time

Job summary

FutureYou is seeking an organized Executive Support and Workplace Services Officer in Sydney CBD on a 12-month fixed term contract. You will support a senior executive, manage diaries, coordinate meetings, handle correspondence, and oversee front-of-house and facilities coordination in a busy public sector environment.

This role combines executive support, reception, procurement administration and workplace operations, offering varied responsibilities and opportunities to improve processes while

Qualifications

• Experience in executive support, administration or office coordination.
• Experience delivering professional customer service and front-of-house support.
• Strong organisational skills and attention to detail.
• Ability to manage tasks to completion with discretion.
• Collaborative approach and initiative to improve processes.

Responsibilities

• Provide executive and administrative support including diary management and meeting coordination.
• Deliver reception, telephone and front-of-house services to staff and visitors.
• Coordinate facilities, maintenance requests, and supplier relations.
• Assist purchasing, procurement documentation and contract administration.
• Manage mail, courier services and office supplies.
• Support WHS, records management and continuous improvement initiatives.

Skills

Executive support

Administration

Office coordination

Diary management

Customer service

Stakeholder coordination

Tools

Microsoft 365

Job description

Executive Support and Workplace Services Officer

• Executive Support and Workplace Services Officer
• 12-month Fixed Term Contract | Full-time | Sydney CBD | On-site
• A varied role at the heart of executive support and office operations.

Are you an organised, proactive and service-oriented professional who enjoys keeping a busy workplace running smoothly? An opportunity is available for an Executive Support and Workplace Services Officer to provide high-quality executive, administrative and operational support within a professional public sector environment.

About the role

Working closely with a senior executive, you will play a key role in coordinating executive priorities and ensuring the effective day-to-day operation of the office. This varied role combines executive support, reception and stakeholder services, facilities coordination, procurement administration and workplace operations.

You will be responsible for managing diaries and meetings, coordinating correspondence and records, providing front-of-house services, liaising with building management and suppliers, and supporting purchasing and facilities requirements. You will also contribute to maintaining a safe, secure, welcoming and well-organised workplace.

This is an excellent opportunity for someone who enjoys a varied role, takes pride in delivering reliable service and can confidently manage competing priorities with discretion and initiative.

Key responsibilities

• Provide executive and administrative support, including diary management, meeting coordination, travel arrangements and correspondence.
• Deliver professional reception, telephone and front-of-house services to staff, visitors, contractors and other stakeholders.
• Coordinate facilities and maintenance requests, building access, contractors, suppliers and workplace services.
• Assist with purchasing, quotation comparisons, procurement documentation and routine contract administration.
• Manage incoming and outgoing mail, courier services, office supplies and associated records.
• Support workplace security, work health and safety, records management and continuous improvement initiatives.

About you

You are a highly organised and adaptable professional with strong communication and interpersonal skills. You take a practical, solutions-focused approach to your work and enjoy providing responsive support to senior leaders, colleagues and external stakeholders.

You will bring:

• Demonstrated experience in executive support, administration or office coordination, including managing diaries, meetings, correspondence and competing priorities.
• Experience delivering professional customer service, reception or front-of-house support.
• Strong organisational skills, attention to detail and the ability to manage tasks through to completion.
• Confidence using Microsoft 365 and the ability to learn new systems and procedures quickly.
• Sound judgementand discretion when handling confidential information and sensitive matters.
• A collaborative approach and the initiative to identify opportunities to improve processes and service delivery.

Experience coordinating facilities, maintenance, suppliers, purchasing or contract administration will be highly regarded.

The opportunity

This role offers the chance to contribute to a meaningful public sector purpose while developing your skills across executive support and corporate operations.