Executive Assistant

Chandler Macleod; Western Australia; Sur place; AUD 60 000 - 90 000; Plein temps

Résumé du poste

Chandler Macleod is seeking an experienced Executive Assistant in Perth CBD to support two National Managers (SES Band 1 equivalent) within the Federal Government client. The role covers diary, correspondence, meeting coordination, and broader administrative support to keep leaders organised and informed.

Ideal candidates will have experience supporting senior leaders in complex environments, strong communication skills, and high discretion.

Qualifications

• Experience as an Executive Assistant or similar providing confidential admin support.
• Ability to prioritise multiple deadlines in a fast-paced environment.
• Excellent written and verbal communication with diverse stakeholders.
• Proven diary/inbox/meeting management including agendas and minutes.

Responsabilités

• Manage diaries and correspondence for two national managers.
• Coordinate meetings and produce briefing packs and minutes.
• Support branch reporting and workflows; assist with planning documents.
• Provide broader administrative support to the branch to maintain organisation and efficiency.
• Maintain workflow visibility and reporting; work independently when needed.

Connaissances

Executive Assistant experience

Prioritise and manage deadlines

Written and verbal communication

Diary, inbox and meeting management

Document control/records management

Independent work

Microsoft Office

Discretion and integrity

Outils

Microsoft Office

Description du poste

Executive Assistant to National Managers - Perth CBD

Overview Join our Federal Government clientin Perth as an experienced Executive Assistant supporting two National Managers (SES Band 1 equivalent) within the Communication and Industry Engagement Branches. This is a fast-paced, high-trust role where you’ll manage diaries and correspondence, coordinate meetings, support branch reporting and workflows, and provide broader administrative support to the branch—helping leaders stay organised, informed, and effective.

Required Skills

• Demonstrated experience as an Executive Assistant (or similar) providing high-quality, confidential administrative support
• Strong capability to prioritise and manage competing deadlines in a busy environment
• Excellent written and verbal communication skills, with confidence liaising across diverse internal/external stakeholders
• Proven diary, inbox and meeting management skills (agendas, minutes/actions, briefing packs)
• High attention to detail and strong document control/records management discipline
• Ability to work independently, coordinate with others, and maintain workflow visibility/reporting
• Advanced proficiency in Microsoft Office and ability to quickly adapt to new systems
• High integrity, discretion, professionalism, and a continuous improvement mindset

Nice to Have Skills

• Experience in an aviation, regulatory, or government environment
• Interest in working as part of a high-performing, fast-paced team

Preferred Education and Experience

• Prior experience supporting senior leaders (e.g., senior managers/executives) in a complex organisation
• Experience contributing to branch artefacts such as reports, correspondence, budgets, and planning documents

Other Requirements

• Must be an Australian citizen or permanent resident (eligibility requirement)
• National Police Check required prior to commencement

If you’re a proactive, polished EA who thrives on keeping executives and teams running smoothly.