Executive Support & Governance Specialist

Department of Education Victoria; Melbourne; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

VPS3 role in East Melbourne

Meaningful work

Collaborative team

Skill development

Varied responsibilities

Job summary

Department of Education Victoria in Melbourne seeks a capable Business Support Officer to assist senior leaders with governance, administration and continuous improvement. You will coordinate executive support across a busy, multi-stakeholder environment, ensuring accurate records, compliant processes and efficient workflows.

You will join a team delivering high-quality administrative services, with opportunities to drive digital improvements and enhance business operations supporting senior

Qualifications

• Experience in executive administration or business support within a complex organisation.
• Ability to provide high-quality administrative and executive support in a multi-stakeholder environment.
• Strong organisational skills to manage competing priorities with limited supervision.
• Excellent written and verbal communication skills.
• Sound judgement and discretion handling sensitive information.
• Experience supporting governance activities like meeting coordination and minute-taking.

Responsibilities

• provide timely and accurate administrative support for executive business operations and decision-making
• manage calendars, correspondence, meetings and workflows in line with organisational priorities
• coordinate departmental briefings, ministerial briefs, Cabinet-related submissions and reporting
• prepare agendas, coordinate papers, record minutes and monitor actions arising from meetings and committees
• support governance and secretariat processes to enable effective committee and working-group operations
• coordinate business support activities, including correspondence, records, purchasing, invoices, approvals and routine reporting
• support staff events, meetings and forums, including venue coordination, accessibility requirements and technology arrangements
• contribute to improvements in administrative practice, digital workflows and business operations.

Skills

Executive administration

Multi-stakeholder work

Organisational skills

Written and verbal comms

Discretion & confidentiality

Governance support

Interpersonal skills

MS 365 proficiency

SharePoint use

Education

Business administration qualification

Tools

Microsoft 365

SharePoint

Document management systems

Job description

Department of Education Victoria in Melbourne seeks a capable Business Support Officer to assist senior leaders with governance, administration and continuous improvement. You will coordinate executive support across a busy, multi-stakeholder environment, ensuring accurate records, compliant processes and efficient workflows.

You will join a team delivering high-quality administrative services, with opportunities to drive digital improvements and enhance business operations supporting senior