Executive Support & Governance Specialist

Department of Jobs, Skills, Industry and Regions VIC; Melbourne; In loco; AUD 81.000 - 99.000; Tempo pieno

Descrizione del lavoro

The Department of Jobs, Skills, Industry and Regions VIC in Melbourne is seeking an Executive Administrator to provide high‑level executive and administrative support to the Executive Director. You will manage complex diaries, coordinate meetings, and screen emails and calls to ensure timely responses.

You will organise travel, maintain records, prepare briefings and ministerial papers, and liaise with internal and external stakeholders.

Competenze

• Ability to work collaboratively and engage other teams to resolve issues.
• Strong critical thinking and problem-solving capabilities in guideline-based contexts.
• Proven ability to influence, persuade and plan how to tackle objections.
• Excellent written and verbal communication with diverse audiences.
• Experience engaging stakeholders and maintaining client satisfaction.

Mansioni

• Manage complex, high-volume diary commitments, schedule meetings, and screen/respond to emails and calls.
• Organise meetings, create agendas, take minutes, and follow up on actions with stakeholders.
• Maintain records, prepare briefings and ministerial correspondence, and support reporting.
• Arrange travel and accommodation, liaising with other offices as required.
• Act as a primary contact for the executive office and external stakeholders.

Conoscenze

Collaboration

Critical thinking

Persuasion

Communication

Stakeholder engagement

Descrizione del lavoro

The Department of Jobs, Skills, Industry and Regions VIC in Melbourne is seeking an Executive Administrator to provide high‑level executive and administrative support to the Executive Director. You will manage complex diaries, coordinate meetings, and screen emails and calls to ensure timely responses.

You will organise travel, maintain records, prepare briefings and ministerial papers, and liaise with internal and external stakeholders.