Executive Support Coordinator

Victorian Government; Melbourne; On-site; AUD 70,000 - 100,000; Full time

Job summary

The Victorian Government department seeks an Executive Support Coordinator to provide high-level administrative and executive support to the Executive Director, Service Enhancement in a sensitive and complex environment.

The role develops and maintains relationships with internal and external stakeholders across the department, government and community services sector, manages email/calendar, coordinates meetings and briefings, and drives process improvement.

Responsibilities

• Provide high-level executive support to the Executive Director, Service Enhancement in a sensitive and complex environment.
• Develop and maintain strong relationships with internal and external stakeholders across the department, government and community services sector.
• Coordinate the workflow of the Executive Director, including email and calendar management, arranging complex meetings, preparing briefings and correspondence.

Job description

Location: Melbourne - CBD and Inner Metro suburbs

Reference: VG/376077

The Department of Families, Fairness and Housing (DFFH) works hard to create equal opportunities for all Victorians to live a
safe, respected and valued life.
Our areas of focus are child protection, housing, disability, the prevention of family violence, multicultural affairs, LGBTIQA+
equality, veterans, women and youth. The work we do benefits thousands of Victorians, particularly those who are
disadvantaged and vulnerable.
We work in a variety of community-based settings, including people's homes, residential facilities and secure settings across
metropolitan, rural and regional Victoria.
We are committed to developing and supporting a workforce that is well equipped and highly motivated. All jobs can be
worked flexibly, and we encourage applications from Aboriginal and Torres Strait Islander people and people from diverse
backgrounds and abilities.
If you're having any trouble viewing this ad and would like it or any attachments in an accessible format (such as large
print), please don't hesitation to get in touch with the contact person listed
on the ad.
For more information on working with us and our recruitment process, please visit Department of Families, Fairness and
Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)

THE ROLE

TheExecutiveSupport Coordinator provideshigh-level administrative and executive support tothe Executive Director, Service Enhancement in a highly sensitive and complex environment. The role is responsible for developing and maintaining strong and effective relationships with internal and external stakeholders across the department, government and community services sector.

The Executive Support Coordinator manages the effective flow of work through the Division to support the Executive Director with high quality and timely advice. They will review written materials with a strategic lens, applying a risk tiering approach. Displaying organisational awareness, the Executive Support Coordinator coordinates activities on behalf of the Executive Director and the Directorate including managing the workflow of the Executive Director, email and calendar management, arranging complex meetings, managing briefings, correspondence and parliamentary matters, maintaining departmental systems, preparing written materials, and coordinating events. The position is also responsible for providing authoritative assistance with department processes and drives continuous process improvement.

The Executive Support Officer operates with professionalism and confidentiality, working with a high degree of independence in a fast-paced small team environment. The role requires a multi-skilled and responsive individual able to proactively self-manage to prioritise tasks and be flexible to changing priorities. Attention to detail and teamwork underpin success in this role as well as a demonstrated ability to communicate sensitively and effectively.

ACCOUNTABILITIES INCLUDE

Operate withhigh-level of integrity and autonomy in providing a range of effective executivesupport, coordinationand administrationfunctions, including:

• act as key point of contact within the branch; coordinating responses to briefings and correspondence, parliamentary matters and provide guidance to staff in the branch so that all matters are completed on time and to the highest possible quality
• escalate items as appropriate; display organisational awareness, having regard for political and stakeholder sensitivities
• proactively respond to queries and information requests, provide high-quality information and authoritative advice, and take follow up action as required under limited direction on matters including human resourcing, governance and other administrative and corporate matters

Please open the position description to read more.

Applications close Monday 9 November 2026 at 11.59pm