Executive Assistant

Future You; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Future You is seeking a highly organized Executive Assistant to support a senior executive in Sydney on a 9-month maternity leave cover. You will manage a complex calendar, coordinate internal and external meetings, and assist with travel arrangements, ensuring readiness for each engagement.

Working closely with the leadership team, you’ll streamline work-flows, prepare communications, and help maintain a connected, high-performing culture.

Qualifications

• Proven experience supporting C-suite or senior leaders.
• Exceptional diary management and prioritisation skills.
• Strong written and verbal communication abilities.
• Proactive mindset and ability to anticipate requirements.
• Discretion and sound judgement with confidential information.
• Proficiency with Microsoft Office and digital tools.

Responsibilities

• Proactively manage a complex executive calendar and coordinate meetings.
• Coordinate domestic and international travel and expense arrangements.
• Support leadership meetings with agenda, minutes and follow-up.
• Assist with inbox management and escalation of urgent items.
• Support leadership off-sites, town halls and stakeholder events.
• Identify opportunities to improve administrative processes.
• Build strong relationships with internal and external stakeholders.

Skills

Diary management

Stakeholder mgmt

Microsoft Office

Communication

Prioritisation

Discretion

Tools

Microsoft Office

Digital tools

Job description

• Sydney | 9-month fixed-term contract | Maternity leave cover

• Executive Assistant to Exec member
• Sydney | 9-month fixed-term contract | Maternity leave cover

Are you a highly organised, proactive Executive Assistant who thrives in a fast-paced, dynamic environment?

This is an exciting opportunity to support a senior executive within a leading Australian organisation, partnering closely with their leadership team to drive connection, collaboration and operational excellence.

We are seeking an experienced Executive Assistant who can anticipate needs, manage competing priorities and ensure the smooth running of a senior executive's office. This role will suit someone who takes initiative, builds strong relationships and enjoys making a meaningful contribution behind the scenes.

The Opportunity

Reporting to the Executive you will provide high-level executive support, alongside administrative assistance to the broader senior leadership team as required.

Working closely with the executive and their leadership team, you will play a key role in coordinating priorities, streamlining ways of working and supporting a positive, connected team culture. You will work collaboratively with colleagues across the business to ensure meetings, communications, travel and key activities run seamlessly.

This is a 9-month maternity leave cover, commencing in late November 2026 and concluding in late August 2027.

Key Responsibilities

• Executive support and diary management: Proactively manage a complex executive calendar, coordinate internal and external meetings, anticipate scheduling conflicts and ensure the executive is well prepared for every engagement.
• Travel and expense management: Coordinate domestic and international travel, accommodation and transfers, manage expense claims and ensure all arrangements are accurate, efficient and cost-effective.
• Leadership team coordination: Support senior leadership meetings, including agenda preparation, meeting minutes, action tracking and follow-up on key priorities.
• Inbox and communications management: Assist with email prioritisation, correspondence and the appropriate escalation of urgent or confidential matters.
• Events and engagement: Support leadership off-sites, town halls, business events and stakeholder engagements, helping foster a culture of connection and collaboration.
• Operational excellence: Identify opportunities to improve administrative processes, simplify work-flowsand enhance the effectiveness of the broader business unit.
• Stakeholder management: Build strong relationships with internal and external stakeholders, including fellow Executive Assistants, senior leaders and business support teams.
• Technology and administration: Use contemporary tools, including AI-enabled solutions, to support executive administration and document preparation while maintaining appropriate confidentiality and discretion.

About You

You are a confident, polished and solutions-focused Executive Assistant who enjoys working at pace and takes pride in enabling senior leaders to perform at their best.

You will bring:

• Proven experience supporting C-suite executives or senior leaders in a complex, fast-paced organisation.
• Exceptional diary management, organisational and prioritisation skills, with the ability to coordinate multiple stakeholders across different locations and time zones.
• Strong written and verbal communication skills, with excellent attention to detail.
• A proactive mindset and the ability to anticipate requirements, identify potential issues and resolve them before they escalated.
• Demonstrated discretion and sound judgement when handling sensitive and confidential information.
• Strong proficiency across Microsoft Office and confidence using digital tools to improve efficiency.
• A collaborative approach and the ability to build trusted relationships across all levels of an organisation.
• The resilience, flexibility and composure to manage competing demands and changing priorities.
• A positive, energetic and professional manner, with a strong sense of accountability and follow-through.

Why

• Work closely with a senior executive and gain exposure to a broad corporate affairs and marketing function.
• Partner with a collaborative senior leadership team in a dynamic business environment.
• Make a tangible contribution to operational effectiveness, executive productivity and employee engagement.
• Bring your initiative and ideas to improve how a busy leadership team operates.