Executive Support & Workplace Services Officer (12‑Month)

Future You; Sydney; On-site; AUD 75,000 - 90,000; Full time

Job summary

Future You is seeking an Executive Support and Workplace Services Officer to provide high-quality executive, administrative and operational support in a busy Sydney CBD office. The role combines diary management, reception and facilities coordination with procurement administration and workplace services.

You will work closely with a senior executive, ensuring day-to-day operations run smoothly, coordinating meetings, travel and correspondence while maintaining a welcoming, secure and

Qualifications

• Experience in executive support, administration or office coordination.
• Proven ability to manage diaries, meetings and correspondence.
• Experience delivering professional customer service and front-of-house support.
• Ability to maintain confidentiality and exercise discretion.

Responsibilities

• Provide executive and administrative support including diary management, meeting coordination, travel arrangements and correspondence.
• Deliver professional reception, telephone and front-of-house services to staff, visitors and contractors.
• Coordinate facilities and maintenance requests, building access, contractors, suppliers and workplace services.
• Assist with purchasing, quotation comparisons, procurement documentation and routine contract administration.
• Manage incoming and outgoing mail, courier services, office supplies and records.
• Support workplace health and safety, records management and continuous improvement initiatives.

Skills

Diary management

Meetings coordination

Front-of-house service

Customer service

Microsoft 365

Discretion

Process improvement

Stakeholder management

Tools

Microsoft 365

Job description

Future You is seeking an Executive Support and Workplace Services Officer to provide high-quality executive, administrative and operational support in a busy Sydney CBD office. The role combines diary management, reception and facilities coordination with procurement administration and workplace services.

You will work closely with a senior executive, ensuring day-to-day operations run smoothly, coordinating meetings, travel and correspondence while maintaining a welcoming, secure and