Executive Assistant

Lotus People; Sydney; Hybrid; AUD 99,000 - 121,000; Full time

Benefits offered by this job

Flexible WFH arrangements

12 ADOs per year

Four weeks annual leave

Mobile phone and computer provided

Professional development support

Job summary

Lotus People in Sydney seeks an Executive Assistant to support a senior leader and ensure the smooth running of daily priorities. You will own diary management, meetings, correspondence and gatekeeping, while building strong relationships with internal teams and external stakeholders.

The role demands excellent written communication, high judgement and the ability to anticipate needs in a fast-paced, member-focused organisation. Flexible WFH arrangements are offered.

Qualifications

• Experience supporting a CEO or senior leader in a complex organisation.
• Exceptional diary management and organisational skills.
• Strong written and verbal communication with meticulous attention to detail.
• Ability to handle sensitive information with discretion.
• Proven stakeholder engagement across varied personalities.

Responsibilities

• Manage a busy executive diary and protect time for priorities.
• Coordinate meetings, agendas, papers, minutes and follow-ups.
• Draft correspondence, briefings and internal documents.
• Coordinate travel, events and official logistics.
• Build relationships across internal teams and external stakeholders.
• Provide practical administrative support across the wider office.

Skills

Executive support

Diary management

Meeting coordination

Stakeholder management

Discretion/confidentiality

Communication skills

Problem solving

Autonomous work

MS Office 365

Outlook/Calendar

Tools

Outlook

Word

Excel

Teams

SharePoint

Job description

Full Australian working rights are required for this role.

ROLE DETAILS

• Salary up to $110,000, dependent on experience
• Sydney
• ASAP start
• Full-time, 40 hours per week
• Flexible WFH arrangements as desired
• Initial temp-to-perm opportunity, with a genuine pathway to permanent employment for the right person

ABOUT THE COMPANY

Join a respected, values-led member organisation known for its collaborative culture, strong sense of purpose and commitment to its people. You’ll work within a supportive and down-to-earth environment where flexibility, trust and work-life balance are genuinely valued. With a broader network and multiple career pathways, the organisation actively supports professional development, further study and internal growth.

About The Role

This is a high-trust Executive Assistant role supporting a senior leader with the smooth running of their day, priorities and key commitments. You’ll take ownership of diary management, meetings, correspondence and follow-up, while acting as a trusted gatekeeper and point of coordination. Success will come from anticipating needs, exercising sound judgement and building positive relationships across a complex stakeholder environment.

DUTIES

• Manage a busy executive diary, scheduling priorities and protecting time effectively
• Coordinate meetings, agendas, papers, minutes, actions, catering and logistics
• Act as a trusted gatekeeper, managing requests and helping keep the executive on schedule
• Draft accurate correspondence, letters, briefings, reports and internal documents
• Monitor actions and follow up commitments arising from meetings and leadership decisions
• Coordinate travel, events, conferences, delegations and other executive logistics
• Manage sensitive information with a high degree of confidentiality and discretion
• Build strong relationships across internal teams, members and external stakeholders
• Anticipate priorities, identify potential issues and take initiative without waiting to be asked
• Maintain accurate records, files and administrative systems
• Provide practical administrative support across the wider office when required

SKILLS & EXPERIENCE

• Demonstrated experience supporting a CEO, executive, senior leader or equivalent in a complex organisation
• Exceptional diary management, prioritisation and organisational skills
• Strong minute-taking, correspondence and document preparation experience
• Excellent written communication skills and meticulous attention to detail
• Proven ability to handle sensitive and confidential information with discretion
• Strong interpersonal skills with the confidence to work across varied personalities and stakeholder groups
• High levels of judgement, tact and stakeholder awareness in a member-focused environment
• Ability to work autonomously, anticipate needs and proactively solve problems
• Advanced Microsoft Office 365 skills, including Outlook, Word, Excel, Teams and SharePoint
• Experience within a member-based, government, legal, not-for-profit, association or similarly complex organisation will be highly regarded

BENEFITS

• Salary up to $110,000, dependent on experience
• Genuine temp-to-perm pathway and long-term stability
• Flexible WFH arrangements and working hours
• 12 ADOs per year within the permanent employment arrangement
• Four weeks annual leave and generous personal leave provisions upon permanent conversion
• Mobile phone and computer provided
• Support for professional development, further study and upskilling
• Potential career pathways across a broader organisational network
• Supportive, down-to-earth culture with genuine work-life balance