Executive Personal Assistant to Director | Travel & Calendar Pro

Work Initiatives; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Direct working relationship with the 0

Autonomy and responsibility

Opportunity to join growing business

Job summary

Woods & Co Recruitment partner with an established residential scaffolding company to recruit a highly organised Personal Assistant to support the Director. This busy role requires proactive administration and the ability to anticipate needs, ensuring the director’s time is used effectively.

You will manage diary and meetings, coordinate travel, handle correspondence, and act as a confident point of contact with clients and suppliers.

Qualifications

• Previous experience as a Personal Assistant or Executive Assistant.
• Exceptional organisational skills and ability to manage multiple priorities.
• Proactive, solutions-focused mindset with autonomy.

Responsibilities

• Provide comprehensive support to the Director, managing day-to-day requirements.
• Manage diary, calendar, appointments and meetings.
• Coordinate travel arrangements including flights, accommodation and transport.
• Act as a key point of contact with clients, suppliers, contractors and stakeholders.
• Manage calls, emails and follow-ups; ensure timely action.
• Prepare documents and assist with general administration.
• Identify upcoming priorities and take ownership of ad hoc requests.
• Provide flexible support across the business to keep operations running smoothly.

Skills

Personal Assistant experience

Organisation

Communication

Microsoft Office

Tools

Microsoft Office

Job description

Woods & Co Recruitment partner with an established residential scaffolding company to recruit a highly organised Personal Assistant to support the Director. This busy role requires proactive administration and the ability to anticipate needs, ensuring the director’s time is used effectively.

You will manage diary and meetings, coordinate travel, handle correspondence, and act as a confident point of contact with clients and suppliers.