Executive Assistant to Director – Confidential, Proactive Support

National Civil & Foundations Pty Ltd; Melbourne; Presencial; AUD 65.000 - 90.000; Jornada completa

Descripción de la vacante

National Civil & Foundations Pty Ltd in South Melbourne, VIC, is seeking a proactive Personal Assistant to support the Director. You will manage diaries, arrange meetings, prepare reports, and coordinate travel, events, and correspondence with a high level of confidentiality.

Ideal candidates are organized, detail‑oriented, and comfortable working with senior stakeholders, delivering professional communications and ensuring smooth day‑to‑day operations for a growing construction and plant hire

Formación

• 3+ years in a similar role.
• Strong communication and time management skills.
• Confidentiality and professional presentation.

Responsabilidades

• Manage Director's diaries and schedule meetings.
• Coordinate meeting agendas, papers, presentations and minutes.
• Prepare presentations, reports and business correspondence.
• Monitor correspondence and draft communications.
• Arrange travel, accommodation and itineraries.
• Liaise with internal teams and external stakeholders.
• Process expenses, invoices and maintain records.
• Support events, projects and day-to-day office coordination.

Conocimientos

Diary management

Meeting coordination

Travel arrangements

Stakeholder liaison

MS Office

Descripción del empleo

National Civil & Foundations Pty Ltd in South Melbourne, VIC, is seeking a proactive Personal Assistant to support the Director. You will manage diaries, arrange meetings, prepare reports, and coordinate travel, events, and correspondence with a high level of confidentiality.

Ideal candidates are organized, detail‑oriented, and comfortable working with senior stakeholders, delivering professional communications and ensuring smooth day‑to‑day operations for a growing construction and plant hire