Executive & Personal Assistant to Director and Family

QPI Media; Warragul; On-site; AUD 48,000 - 72,000; Part time

Job summary

QPI Media, a busy online media company, seeks an experienced Executive & Personal Assistant to act as the director's right hand. You will manage diaries, calendars, emails, and international calls, coordinating trades, staff, and family tasks with a proactive, solution-focused approach.

Based in Warragul, this 32-hour-per-week role offers a hands-on opportunity to lead by example, handle demanding schedules, and ensure smooth operations across professional and personal life.

Qualifications

• Professional EA experience preferred with diary and calendar management skills.
• Ability to handle multiple time zones and international communications.
• Strong organizational and problem-solving capabilities.

Responsibilities

• Manage the director's diary and calendar, keeping schedules up to date.
• Coordinate meetings, calls, and travel across time zones with stakeholders.
• Handle emails efficiently and communicate with clients and partners.
• Manage trades, suppliers, and contractors; supervise staff when needed.
• Support family and household coordination as required, with discretion.

Skills

Diary management

Calendar management

Email management

Research & problem solving

Team coordination

Decision making

Communication

Time zone coordination

Driver and errands

Tools

Word

Excel

Google Docs

Calendars

Zoom

Job description

QPI Media, a busy online media company, seeks an experienced Executive & Personal Assistant to act as the director's right hand. You will manage diaries, calendars, emails, and international calls, coordinating trades, staff, and family tasks with a proactive, solution-focused approach.

Based in Warragul, this 32-hour-per-week role offers a hands-on opportunity to lead by example, handle demanding schedules, and ensure smooth operations across professional and personal life.