Executive Assistant to Director | Autonomy & Impact

Woods & Co; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Direct working relationship with the D

Autonomy and responsibility

Superannuation

Job summary

Woods & Co Recruitment are partnering with a residential scaffolding company to recruit a highly organised Personal Assistant to support the Director in Melbourne. This busy role offers autonomy, variety and the chance to become a trusted right hand in a growing business.

You'll manage the Director's diary, coordinating travel and meetings, liaising with clients and suppliers, and handling communications with discretion and proactivity.

Qualifications

• Experience as a Personal Assistant or Executive Assistant.
• Strong organisational ability with the capacity to manage competing priorities.
• Proactive, solution-focused mindset with autonomous work style.
• Excellent written and verbal communication with stakeholders.
• Attention to detail and ability to execute instructions to completion.
• Proficient with Microsoft Office, email, calendar management, and booking platforms.

Responsibilities

• Provide comprehensive support to the Director and day-to-day requirements.
• Manage diary, calendar, appointments and meetings.
• Coordinate travel arrangements including flights, accommodation, transport and car hire.
• Act as key point of contact liaising with clients, suppliers, contractors and external stakeholders.
• Manage incoming calls, emails, correspondence and follow-ups.
• Prepare documents, organise information and assist with general administration.
• Identify upcoming priorities, resolve issues and handle ad hoc requests.
• Provide flexible support across the business to keep operations running smoothly.

Skills

Organisational skills

Diary management

Travel coordination

Stakeholder liaison

Communication

Tools

MS Office

Calendar management tools

Booking platforms

Job description

Woods & Co Recruitment are partnering with a residential scaffolding company to recruit a highly organised Personal Assistant to support the Director in Melbourne. This busy role offers autonomy, variety and the chance to become a trusted right hand in a growing business.

You'll manage the Director's diary, coordinating travel and meetings, liaising with clients and suppliers, and handling communications with discretion and proactivity.