Executive Assistant

Forum Recruitment; Melbourne; On-site; AUD 85,000 - 110,000; Full time

Job summary

Forum Recruitment is partnering with a dynamic property organisation to recruit an Executive Assistant to support the Director and contribute across office operations, marketing initiatives, client engagement and property administration activities.

This varied role suits a proactive professional who thrives in a fast-paced environment, managing competing priorities and building relationships with stakeholders at all levels.

Qualifications

• Experience as an Executive Assistant supporting a busy C-Suite Executive.
• Outstanding organisational skills with ability to manage multiple deadlines.
• Strong written and verbal communication skills with professional stakeholder engagement.

Responsibilities

• Provide high-level executive support including diary management, calendar coordination, travel arrangements and meeting preparation.
• Act as a key liaison between the Director, clients, stakeholders and external consultants.
• Prepare, review and maintain business documentation, project files, reports, presentations and correspondence.
• Coordinate marketing activities including website updates, content management, social media and event support.
• Assist with property and lease administration, ensuring key dates and communications are managed.

Skills

Executive support

Diary management

Stakeholder liaison

Travel arrangements

Presentations / reports

Job description

Forum Recruitment is proud to partner with a dynamic and growing property organisation with a strong presence across property investment, development and asset management. The business is recognised for its entrepreneurial approach, commitment to excellence and collaborative culture. This is an organisation where employees are empowered to make a genuine impact and contribute across multiple facets of the business.

About the role

An exciting opportunity exists for an experienced and highly organised Executive Assistant to provide comprehensive support to the Director while contributing across office operations, marketing initiatives, client engagement and property administration activities.

This varied role will suit a proactive professional who enjoys working in a fast-paced environment, managing multiple priorities and building strong relationships with stakeholders at all levels.

Key responsibilities include:

• Provide high-level executive support including diary management, calendar coordination, travel arrangements and meeting preparation.
• Act as a key liaison between the Director, clients, stakeholders and external consultants.
• Prepare, review and maintain business documentation, project files, reports, presentations and correspondence.
• Coordinate marketing activities including website updates, content management, social media and event support.
• Assist with property and lease administration, ensuring key dates, documentation and stakeholder communications are effectively managed.

About you

To be successful in this role, you will have previous experience in an Executive Assistant position supporting a busy C-Suite Executive. You will possess exceptional organisational skills, enabling you to effectively manage multiple deadlines and competing priorities in a fast-paced environment. Strong written and verbal communication skills are essential, with the confidence to engage professionally with stakeholders at all levels. A high level of attention to detail, a proactive approach to problem-solving and the ability to work autonomously while maintaining accuracy and professionalism will be key to your success in this role.

What's in it for you?

Join a collaborative and fast-paced business where your contribution will be valued from day one. This diverse role offers plenty of variety, autonomy and the opportunity to work across multiple areas of the business while being part of a positive and supportive team culture.