Personal Assistant

Work Initiatives; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Direct working relationship with the 0

Autonomy and responsibility

Opportunity to join growing business

Job summary

Woods & Co Recruitment partner with an established residential scaffolding company to recruit a highly organised Personal Assistant to support the Director. This busy role requires proactive administration and the ability to anticipate needs, ensuring the director’s time is used effectively.

You will manage diary and meetings, coordinate travel, handle correspondence, and act as a confident point of contact with clients and suppliers.

Qualifications

• Previous experience as a Personal Assistant or Executive Assistant.
• Exceptional organisational skills and ability to manage multiple priorities.
• Proactive, solutions-focused mindset with autonomy.

Responsibilities

• Provide comprehensive support to the Director, managing day-to-day requirements.
• Manage diary, calendar, appointments and meetings.
• Coordinate travel arrangements including flights, accommodation and transport.
• Act as a key point of contact with clients, suppliers, contractors and stakeholders.
• Manage calls, emails and follow-ups; ensure timely action.
• Prepare documents and assist with general administration.
• Identify upcoming priorities and take ownership of ad hoc requests.
• Provide flexible support across the business to keep operations running smoothly.

Skills

Personal Assistant experience

Organisation

Communication

Microsoft Office

Tools

Microsoft Office

Job description

Woods & Co Recruitment are excited to partner with an established residential scaffolding company in search of a highly organised and proactive Personal Assistant to support the Director.

With a busy operation, multiple projects and continued business growth, we’re looking for someone who can take ownership of their day-to-day administrative and organisational requirements, becoming a trusted right hand and an integral part of the business.

This is an opportunity for someone who thrives on being one step ahead, enjoys variety in their day and takes genuine pride in making things happen behind the scenes.

What’s in it for you?

• $70,000 - $90,000 + Super.
• Direct working relationship with the Director.
• A varied position with genuine autonomy and responsibility.
• Opportunity to become an integral part of an established and scaling business.

What do you do?

• Provide comprehensive support to the Director, managing day-to-day requirements.
• Manage diary, calendar, appointments and meetings to ensure schedules run seamlessly.
• Coordinate travel arrangements, including flights, accommodation, transport and car hire.
• Act as a key point of contact, liaising with clients, suppliers, contractors and external stakeholders.
• Manage incoming calls, emails, correspondence and follow-ups, ensuring matters are actioned promptly.
• Prepare documents, organise information and assist with general business administration.
• Proactively identify upcoming priorities, resolve issues and take ownership of ad hoc requests.
• Provide flexible support across the business wherever needed to keep operations running smoothly.

What do you need?

• Previous experience in a Personal Assistant or Executive Assistant position.
• Exceptional organisational skills and the ability to manage multiple competing priorities.
• A proactive, solutions-focused mindset with the confidence to work autonomously.
• Strong written and verbal communication skills, with the ability to liaise confidently with a range of stakeholders.
• High attention to detail and the ability to follow instructions through to completion.
• Confidence using Microsoft Office, email, calendar management and general booking platforms.
• A flexible, hands-on approach and willingness to take on a broad range of responsibilities.
• Professionalism, discretion and the ability to build a strong working relationship with the Director.

Woods & Co Recruitment is committed to creating a positively diverse and inclusive workforce which values all backgrounds and experiences. We do not discriminate and encourage applications (no matter age or status) from Aboriginal and Torres Strait Islander people, people from culturally and/or a linguistically diverse background, all members and genders of the LGBTQI community and people with disability.

*You will only be contacted if you are shortlisted and meet the above requirements.