Personal Assistant

Woods & Co; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Direct working relationship with the D

Autonomy and responsibility

Superannuation

Job summary

Woods & Co Recruitment are partnering with a residential scaffolding company to recruit a highly organised Personal Assistant to support the Director in Melbourne. This busy role offers autonomy, variety and the chance to become a trusted right hand in a growing business.

You'll manage the Director's diary, coordinating travel and meetings, liaising with clients and suppliers, and handling communications with discretion and proactivity.

Qualifications

• Experience as a Personal Assistant or Executive Assistant.
• Strong organisational ability with the capacity to manage competing priorities.
• Proactive, solution-focused mindset with autonomous work style.
• Excellent written and verbal communication with stakeholders.
• Attention to detail and ability to execute instructions to completion.
• Proficient with Microsoft Office, email, calendar management, and booking platforms.

Responsibilities

• Provide comprehensive support to the Director and day-to-day requirements.
• Manage diary, calendar, appointments and meetings.
• Coordinate travel arrangements including flights, accommodation, transport and car hire.
• Act as key point of contact liaising with clients, suppliers, contractors and external stakeholders.
• Manage incoming calls, emails, correspondence and follow-ups.
• Prepare documents, organise information and assist with general administration.
• Identify upcoming priorities, resolve issues and handle ad hoc requests.
• Provide flexible support across the business to keep operations running smoothly.

Skills

Organisational skills

Diary management

Travel coordination

Stakeholder liaison

Communication

Tools

MS Office

Calendar management tools

Booking platforms

Job description

Woods & Co Recruitment are excited to partner with an established residential scaffolding company in search of a highly organised and proactive Personal Assistant to support the Director.

With a busy operation, multiple projects and continued business growth, we’re looking for someone who can take ownership of their day-to-day administrative and organisational requirements, becoming a trusted right hand and an integral part of the business.

This is an opportunity for someone who thrives on being one step ahead, enjoys variety in their day and takes genuine pride in making things happen behind the scenes.

What’s in it for you?

• $70,000 - $90,000 + Super.
• Direct working relationship with the Director.
• A varied position with genuine autonomy and responsibility.
• Opportunity to become an integral part of an established and scaling business.

What do you do?

• Provide comprehensive support to the Director, managing day-to-day requirements.
• Manage diary, calendar, appointments and meetings to ensure schedules run seamlessly.
• Coordinate travel arrangements, including flights, accommodation, transport and car hire.
• Act as a key point of contact, liaising with clients, suppliers, contractors and external stakeholders.
• Manage incoming calls, emails, correspondence and follow-ups, ensuring matters are actioned promptly.
• Prepare documents, organise information and assist with general business administration.
• Proactively identify upcoming priorities, resolve issues and take ownership of ad hoc requests.
• Provide flexible support across the business wherever needed to keep operations running smoothly.

What do you need?

• Previous experience in a Personal Assistant or Executive Assistant position.
• Exceptional organisational skills and the ability to manage multiple competing priorities.
• A proactive, solutions-focused mindset with the confidence to work autonomously.
• Strong written and verbal communication skills, with the ability to liaise confidently with a range of stakeholders.
• High attention to detail and the ability to follow instructions through to completion.
• Confidence using Microsoft Office, email, calendar management and general booking platforms.
• A flexible, hands-on approach and willingness to take on a broad range of responsibilities.
• Professionalism, discretion and the ability to build a strong working relationship with the Director.

Woods & Co Recruitment is committed to creating a positively diverse and inclusive workforce which values all backgrounds and experiences. We do not discriminate and encourage applications (no matter age or status) from Aboriginal and Torres Strait Islander people, people from culturally and/or a linguistically diverse background, all members and genders of the LGBTQI community and people with disability. *You will only be contacted if you are shortlisted and meet the above requirements.*