Executive & Personal Assistant - Calendar Maestro

Rarekind; Sydney; Hybrid; AUD 85,000 - 110,000; Full time

Benefits offered by this job

WFH one day per week after probation

Beautiful Marrickville office

Job summary

Rarekind is seeking an experienced executive assistant/PA to support a busy business owner in Newcastle. You will own calendar management, coordinate travel and events, and keep projects moving with proactive planning and communication.

You will thrive on organising priorities, communicating clearly with colleagues and external partners, and bringing order to a fast-paced environment. This role offers variety, autonomy, and a chance to shape the role over time.

Qualifications

• Calendar management is essential: manage a busy schedule and ensure everyone is where they need to be.
• Proactive problem solving: anticipate clashes and resolve issues before they arise.
• Coordinating meetings, agendas, timelines and follow-ups to keep projects moving.
• Organising travel, events and occasional photoshoots to support business needs.

Responsibilities

• Managing a busy, ever-changing schedule and ensuring all commitments are met.
• Anticipating conflicts and solving problems before they occur.
• Coordinating meetings, agendas, timelines and follow-ups.
• Organising travel, events and celebrations as needed.
• Coordinating with colleagues, suppliers and key contacts to bring order to moving parts.

Skills

Calendar management

Problem solving

Event coordination

Travel planning

Stakeholder coordination

Tech-savvy

Communication skills

Ownership mindset

Job description

Rarekind is seeking an experienced executive assistant/PA to support a busy business owner in Newcastle. You will own calendar management, coordinate travel and events, and keep projects moving with proactive planning and communication.

You will thrive on organising priorities, communicating clearly with colleagues and external partners, and bringing order to a fast-paced environment. This role offers variety, autonomy, and a chance to shape the role over time.