Senior Executive Assistant

Chandler Macleod Group; Sydney; On-site; AUD 110,000 - 150,000; Full time

Job summary

Chandler Macleod Group is seeking an experienced Senior Executive Assistant to support two senior leaders within a fast-growing technology organisation in Sydney CBD. The role focuses on strategic partnership, executive priorities, stakeholder engagement, and seamless day-to-day operations.

Key duties include complex calendar management, coordinating meetings and leadership events, travel logistics, and preparing briefing materials.

Qualifications

• 5+ years of Executive Assistant experience supporting senior executives.
• Experience in technology, enterprise, or high-growth environments is preferred.
• Exceptional calendar and time management abilities.
• Strong stakeholder engagement and communication skills.

Responsibilities

• Manage complex executive calendars across multiple priorities and time zones.
• Coordinate meetings, leadership forums, planning sessions, and business reviews.
• Prepare executives with agendas, briefing materials, and relevant documentation.
• Coordinate internal and external meetings with senior stakeholders and capture outcomes.
• Manage domestic and international travel arrangements and visas, hotels, and itineraries.

Skills

Calendar management

Stakeholder engagement

Travel coordination

Executive support

Discretion/Confidentiality

Tools

Google Workspace

Zoom

Slack

Job description

An exciting opportunity has become available for an experienced Senior Executive Assistant to support two senior leaders within a high-growth technology organisation. This role is ideal for a proactive and highly organised professional who thrives in a fast-paced environment and enjoys partnering closely with executive leadership. As a trusted advisor and strategic partner, you will play a critical role in managing executive priorities, coordinating stakeholder engagement, and ensuring seamless day-to-day operations.

Executive Support & Calendar Management

• Manage complex executive calendars across multiple priorities and time zones
• Coordinate meetings, leadership forums, planning sessions, and business reviews
• Anticipate scheduling conflicts and proactively implement solutions
• Prepare executives with agendas, briefing materials, and relevant documentation

Senior Executive Assistant | 4-Month Contract | Sydney CBD Onsite

An exciting opportunity has become available for an experienced Senior Executive Assistant to support two senior leaders within a high-growth technology organisation. This role is ideal for a proactive and highly organised professional who thrives in a fast-paced environment and enjoys partnering closely with executive leadership. As a trusted advisor and strategic partner, you will play a critical role in managing executive priorities, coordinating stakeholder engagement, and ensuring seamless day-to-day operations.

Executive Support & Calendar Management

• Manage complex executive calendars across multiple priorities and time zones
• Coordinate meetings, leadership forums, planning sessions, and business reviews
• Anticipate scheduling conflicts and proactively implement solutions
• Prepare executives with agendas, briefing materials, and relevant documentation

Meeting Coordination & Communications

• Coordinate internal and external meetings with senior stakeholders
• Prepare presentations, agendas, action logs, and executive summaries
• Capture meeting outcomes and follow up on actions

Travel & Logistics

• Manage complex domestic and international travel arrangements
• Coordinate visas, accommodation, transport, and travel itineraries
• Ensure executives remain productive while travelling across time zones

Project & Event Support

• Support executive projects and strategic initiatives
• Coordinate team events, offsites, planning workshops, and leadership meetingsManage event logistics including venue sourcing and supplier coordination

Stakeholder Management

• Act as a key liaison between executives and internal/external stakeholders
• Build strong relationships across leadership teams and broader business functions
• Manage communications with professionalism, discretion, and confidentiality

Office & Operational Support

• Assist with inbox management and prioritisation
• Process expenses, reimbursements, and invoices
• Maintain documentation and confidential records

You will bring:

• 5+ years Executive Assistant experience supporting senior executives
• Experience within technology, software, enterprise, or high-growth environments
• Exceptional calendar and time management capabilities
• Strong stakeholder engagement and communication skills
• Experience coordinating domestic and international travel
• Proven ability to manage multiple competing priorities
• High proficiency across Google Workspace, Zoom, Slack, and collaboration tools
• Strong attention to detail and confidentiality
• Experience working with cross-functional and geographically dispersed teams