Executive Assistant

Veritas Recruitment; Melbourne; On-site; AUD 70,000 - 100,000; Full time

Job summary

Veritas Recruitment is seeking an experienced Executive Assistant to support senior leadership in a fast-paced environment. This urgent temporary role requires you to hit ground running and manage competing priorities with discretion.

You will coordinate complex diary management, arrange domestic and international travel, take minutes, and provide high-level administrative support to GM/MD-level stakeholders onsite in Mulgrave.

Qualifications

• Previous experience as an Executive Assistant.
• Strong diary management, meeting coordination and minute-taking skills.
• Experience coordinating travel and accommodation arrangements.
• Excellent organisation and time management, with the ability to juggle competing demands.
• Confident communication skills and the ability to work effectively with senior stakeholders.
• A calm, level-headed approach, with the ability to adapt when plans change and manage sensitive situations with discretion.
• Proactive, dependable and comfortable working autonomously.
• Available to commence at short notice and commit to a full-time, onsite role in Mulgrave.

Responsibilities

• Manage the GM’s diary, appointments and competing priorities
• Coordinate meetings, appointments and scheduling requirements
• Arrange domestic and international travel and accommodation bookings
• Prepare agendas, take minutes and follow up on actions
• Provide high-level administrative support to senior leadership, including GM and MD-level stakeholders
• Manage correspondence and ensure communication is clear and timely
• Anticipate requirements, identify potential issues and respond to changing priorities
• Maintain accurate records and support the smooth day-to-day running of the office

Skills

Diary management

Meeting coordination

Minute-taking

Travel coordination

Stakeholder communication

Autonomous work

On-site readiness

Job description

We are seeking an experienced Executive Assistant for an urgent temporary opportunity supporting senior leadership within a fast‑paced business. This role will suit a highly organised and proactive professional who can hit the ground running, manage competing priorities and provide reliable support at a senior level. You’ll need to be comfortable working with senior stakeholders, communicating confidently and keeping things on track when priorities change.

Key Responsibilities

• Manage the GM’s diary, appointments and competing priorities
• Coordinate meetings, appointments and scheduling requirements
• Arrange domestic and international travel and accommodation bookings
• Prepare agendas, take minutes and follow up on actions
• Provide high-level administrative support to senior leadership, including GM and MD-level stakeholders
• Manage correspondence and ensure communication is clear and timely
• Anticipate requirements, identify potential issues and respond to changing priorities
• Maintain accurate records and support the smooth day-to-day running of the office

About You

• Previous experience as an Executive Assistant
• Strong diary management, meeting coordination and minute-taking skills
• Experience coordinating travel and accommodation arrangements
• Excellent organisation and time management, with the ability to juggle competing demands
• Confident communication skills and the ability to work effectively with senior stakeholders
• A calm, level-headed approach, with the ability to adapt when plans change and manage sensitive situations with discretion
• Proactive, dependable and comfortable working autonomously
• Available to commence at short notice and commit to a full-time, onsite role in Mulgrave

The Opportunity

This is an excellent opportunity for an experienced EA who enjoys a busy environment, can quickly get across new systems and processes, and takes pride in keeping senior leaders organised and supported.