Executive Assistant to C‑Suite | Travel, Events & Calendar Master

Mecca Brands; Richmond Shire; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Professional development

Health and wellbeing programs

Reward and recognition

Product allowance

Staff discount

Job summary

Mecca Brands in Richmond is seeking an Executive Assistant who keeps the Leadership Team’s day running smoothly. You’ll manage complex calendars, coordinate high-profile events, and arrange national and international travel with confidentiality and discretion.

You’ll bring proactive time management, excellent communication, and strong MS Office skills to a fast-paced, people-first culture at Mecca.

Qualifications

• Experience supporting executive leaders (C Suite) in a fast-paced environment.
• Expertise in diary management, meeting coordination, travel logistics, and expense handling.
• High discretion, initiative, and a service-oriented mindset.
• Excellent Microsoft Office skills, particularly Outlook, Word, and Excel.
• Collaborates with multiple stakeholders and manages shifting priorities.

Responsibilities

• Manage complex executive calendars across time zones and priorities.
• Plan, coordinate, and execute a wide range of high-impact events, workshops, and programs.
• Partner with internal teams and external vendors to ensure seamless travel, catering, and logistics.
• Maintain confidentiality while managing communications and follow-ups with care.
• Anticipate needs and take a proactive, strategic approach to time and task management.

Skills

Executive support

Diary management

Travel planning

Event coordination

Communications

Discretion

Microsoft Office

Office suite

Tools

Microsoft Office

Job description

Mecca Brands in Richmond is seeking an Executive Assistant who keeps the Leadership Team’s day running smoothly. You’ll manage complex calendars, coordinate high-profile events, and arrange national and international travel with confidentiality and discretion.

You’ll bring proactive time management, excellent communication, and strong MS Office skills to a fast-paced, people-first culture at Mecca.