Executive Chair Personal Assistant & Operations Lead

Exclusive Talent; Sydney; On-site; AUD 85,000 - 120,000; Full time

Job summary

Exclusive Talent is partnering with a well-established, family-owned Australian business to recruit an experienced and highly organised Personal Assistant (PA) for the Executive Chair. This role handles diary management, travel arrangements and personal commitments while coordinating office operations and special projects.

The ideal candidate is proactive, detail-focused and discreet, with strong communication skills and proficiency in Microsoft Office.

Qualifications

• Proven experience as a Personal Assistant supporting a senior executive, CEO, Founder or business owner.
• Exceptional organisational, communication and time management skills.
• Proactive, solutions-focused and comfortable working independently.
• Strong attention to detail, discretion and confidentiality.
• Confident coordinating personal arrangements, suppliers and contractors.
• Proficient in Microsoft Office, including Outlook, Word, Excel and PowerPoint.
• Flexible, hands-on and comfortable managing both business and personal responsibilities.

Responsibilities

• Manage the Executive Chair's diary, appointments, meetings and travel arrangements.
• Coordinate personal commitments, family arrangements, reservations and errands.
• Organise household and property maintenance, including contractors and service providers.
• Manage confidential correspondence, documentation and personal administration.
• Anticipate needs, manage priorities and proactively follow up on outstanding tasks.
• Coordinate office maintenance, cleaning, gardening and external suppliers.
• Organise boardroom meetings, corporate events and special functions.
• Liaise with senior management, reception, contractors and stakeholders.
• Ensure smooth day-to-day office operations.
• Assist with business projects, presentations and reporting.
• Coordinate timelines, follow up on actions and ensure tasks are completed.
• Handle ad hoc business and personal requests with professionalism and discretion.

Skills

Executive support

Diary management

Time management

Discretion & confidentiality

Attention to detail

Communication

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Exclusive Talent is partnering with a well-established, family-owned Australian business to recruit an experienced and highly organised Personal Assistant (PA) for the Executive Chair. This role handles diary management, travel arrangements and personal commitments while coordinating office operations and special projects.

The ideal candidate is proactive, detail-focused and discreet, with strong communication skills and proficiency in Microsoft Office.