Executive Assistant - 6 Month Contract

Michael Page; Western Australia; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Competitive package

Employee benefits

National and international exposure

Job summary

Michael Page is seeking an experienced Executive Assistant to provide high-level support to a senior executive. The role demands exceptional organisation, discretion and the ability to adapt in a fast-paced environment with shifting priorities.

You will work closely with the Executive Director and leadership team to ensure seamless operations and effective stakeholder engagement. Key duties include complex calendar management, travel coordination, meeting packs, minutes, and event logistics,

Qualifications

• Significant Executive Assistant experience supporting senior executives.
• Experience coordinating complex domestic and international travel.
• Outstanding organisational skills and attention to detail.
• Ability to manage multiple priorities and changing demands.
• Excellent written and verbal communication skills.

Responsibilities

• Complex calendar and inbox management.
• Coordinating domestic and international travel, including detailed itineraries and event logistics.
• Preparing meeting packs, presentations, briefing papers and correspondence.
• Organising executive meetings, workshops, leadership sessions and events.
• Taking meeting minutes and preparing speaking notes.
• Managing purchase orders, expense reconciliations and reimbursements.
• Acting as a key point of contact for internal and external stakeholders.
• Liaising with hotels, conference organisers, transport providers and professional service partners.
• Supporting project coordination and ensuring actions are progressed effectively.
• Providing broader administrative support to members of the leadership team as required.

Skills

Executive support

Travel coordination

Stakeholder engagement

Communication

Discretion and initiative

Tools

Outlook

Word

PowerPoint

Teams

Job description

• Fast-paced, purpose-driven environment.

About Our Client

We are seeking an experienced Executive Assistant to provide high-level support to a senior executive leading a dynamic and influential portfolio. This is a fast-paced role requiring exceptional organisation, discretion and the ability to adapt quickly in an environment where priorities can shift at short notice.

Working closely with an Executive Director and broader leadership team, you will play a critical role in ensuring seamless operations, stakeholder engagement and executive support.

Job Description

• Complex calendar and inbox management.
• Coordinating domestic and international travel, including detailed itineraries and event logistics.
• Preparing meeting packs, presentations, briefing papers and correspondence.
• Organising executive meetings, workshops, leadership sessions and events.
• Taking meeting minutes and preparing speaking notes.
• Managing purchase orders, expense reconciliations and reimbursements.
• Acting as a key point of contact for internal and external stakeholders.
• Liaising with hotels, conference organisers, transport providers and professional service partners.
• Supporting project coordination and ensuring actions are progressed effectively.
• Providing broader administrative support to members of the leadership team as required.

The Successful Applicant

To be successful in this role, you will demonstrate:

• Significant Executive Assistant experience supporting senior executives.
• Previous experience coordinating complex domestic and international travel.
• Outstanding organisational skills and attention to detail.
• The ability to manage multiple priorities and respond to changing demands.
• Strong stakeholder engagement and relationship-building capability.
• Excellent written and verbal communication skills.
• High levels of professionalism, discretion and initiative.
• Advanced Microsoft Office skills, including Outlook, Word, PowerPoint and Teams.
• A proactive, solutions-focused mindset and willingness to take ownership

What's on Offer

• Opportunity to support a highly respected executive.
• Work within a collaborative, high-performing and values-driven environment.
• Varied and engaging role with significant stakeholder exposure.
• Attractive package and employee benefits.
• The chance to contribute to impactful work with national and international reach.