C-Suite Executive Assistant: Calendar, Travel & Events Pro

MECCA; Melbourne; On-site; AUD 65,000 - 95,000; Full time

Benefits offered by this job

Professional development

Health & well-being initiatives

Bonus programs

Product allowance

Employee discounts

Job summary

MECCA is seeking an Executive Assistant to provide high-level administrative support to a member of the Leadership Team at our Richmond-based Support Centre in Melbourne. The role focuses on diary management, coordinating high-profile events, and facilitating national and international travel to keep our business moving efficiently.

You will be the glue that coordinates leadership initiatives with discretion, professionalism and anticipatory planning, ensuring smooth operations in a fast-paced,

Qualifications

• Experience supporting executive leaders (C-Suite) in a fast-paced environment.
• A high degree of discretion, initiative, and a service-oriented mindset.
• Excellent communication and collaboration across multiple stakeholders.

Responsibilities

• Manage complex executive calendars across time zones and priorities.
• Plan, coordinate and execute high-impact events, workshops and programs.
• Coordinate travel, catering and logistics with internal teams and external vendors.
• Maintain confidentiality while handling communications and follow-ups.
• Anticipate needs and manage time and tasks proactively.

Skills

Diary management

Meeting coordination

Travel logistics

Discretion

Communication

C-suite support

Tools

Microsoft Office

Job description

MECCA is seeking an Executive Assistant to provide high-level administrative support to a member of the Leadership Team at our Richmond-based Support Centre in Melbourne. The role focuses on diary management, coordinating high-profile events, and facilitating national and international travel to keep our business moving efficiently.

You will be the glue that coordinates leadership initiatives with discretion, professionalism and anticipatory planning, ensuring smooth operations in a fast-paced,