Senior Executive Assistant | Calendar & Project Coordinator

Star X Technology Solutions; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Star X Technology Solutions in Sydney CBD is seeking an Executive Assistant to provide high-level administrative support to our executive. You will manage calendars, coordinate meetings, and act as the first point of contact for internal teams, clients and partners.

The role demands an organised, proactive professional who can handle confidential information with discretion and keep multiple projects on track in a fast-paced environment.

Qualifications

• Proven EA or PA experience with calendar management.
• Strong prioritization and deadline management.
• Excellent written and verbal communication.
• Advanced MS Outlook, Word, Excel, PowerPoint.
• Discretion handling confidential information.

Responsibilities

• Manage executive calendar, meetings and scheduling, resolve conflicts.
• Draft routine emails and flag urgent matters.
• Prepare agendas, minutes, materials and follow up actions.
• Coordinate project timelines and trackers.
• Coordinate staff allocations and rosters.
• Prepare and proofread documents, reports, presentations.
• Maintain filing systems and records.
• Process expense claims and liaise with finance.

Skills

EA experience

Organizational skills

Time management

Communication skills

Discretion

Microsoft 365

Tools

Microsoft 365

Xero

Job description

Star X Technology Solutions in Sydney CBD is seeking an Executive Assistant to provide high-level administrative support to our executive. You will manage calendars, coordinate meetings, and act as the first point of contact for internal teams, clients and partners.

The role demands an organised, proactive professional who can handle confidential information with discretion and keep multiple projects on track in a fast-paced environment.